Job Description
Measure Australia is a national aerial surveying and geospatial services business delivering precision survey outcomes across infrastructure, commercial property, and resources sectors. With operations spanning globally, we combine deep technical expertise with a strong on-the-ground delivery capability, working with developers, asset owners, government agencies, and construction firms.
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As Operations Coordinator, you will be the organisational engine behind our national drone survey operation. You will own the administrative backbone of every job - from the moment a deal is won through to scheduling, field logistics, delivery confirmation and invoicing - so our Chief Remote Pilot and field crews can focus on flying safely and delivering exceptional data. This is a role for someone who loves bringing order to moving parts and takes real pride in clean, efficient systems.
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KEY RESPONSIBILITIES
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Scheduling & Logistics:
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Check pilot availability and coordinate job scheduling across a national job board
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Book flights, accommodation, car hire and ground transport for field deployments
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Arrange compliant transport of RPA equipment and lithium batteries, including dangerous-goods documentation and courier bookings
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Job Administration (Deal to Invoice):
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Monitor won deals for purchase orders and follow up clients where POs are outstanding
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Create work orders from POs and ensure no job is scheduled without complete paperwork
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Confirm data delivery with the technical team and raise invoices promptly on completion
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Track job status end-to-end so nothing falls between won, flown, delivered and paid
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Client & Site Communication:
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Confirm capture dates and access arrangements with clients and site contacts
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Notify clients promptly of weather delays or scheduling changes
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Be a friendly, reliable first point of contact for operational queries
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Compliance & Onboarding Administration:
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Maintain company registrations in client contractor-management and induction portals (insurances, SWMS, pilot inductions)
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Administer subcontractor pilot onboarding (certificates, insurances and agreements), and keep records current
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Support the Chief Remote Pilot with operational record-keeping and audit preparation
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Systems & Data Hygiene:
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Keep our CRM, job management and finance systems accurate and up to date
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Identify and fix gaps or inconsistencies in records rather than working around them
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Support continuous improvement of our workflows and help document processes as we scale
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WHO WE ARE LOOKING FOR
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We are looking for a highly organised coordinator or administrator who thrives on structure, follows through relentlessly, and communicates clearly with everyone from field pilots to enterprise clients.
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Demonstrated experience in operations coordination, scheduling, project administration or similar (field services, aviation, construction, surveying or logistics environments highly relevant)
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Exceptional organisation and attention to detail
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Confident, professional communicator across phone and email with clients, suppliers and field staff
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Comfortable working across multiple software systems (CRM, job management, finance) and quick to learn current tools
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A methodical, process-driven approach - follow and improve systems where possible
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Able to juggle competing priorities calmly in a fast-moving environment
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Highly regarded
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Exposure to dangerous-goods shipping requirements (lithium batteries)
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Experience with induction portals (e.g. Avetta, LinkSafe, Rapid Global, Damstra)
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Familiarity with invoicing workflows and accounts administration
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Exposure to drone, aviation, surveying or geospatial operations
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WHAT WE OFFER
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Genuine role ownership
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Competitive remuneration package
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A close-knit, high-performance team within a growing international business
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Exposure to cutting-edge drone, LiDAR and geospatial technology
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📌 Operations Coordinator (New South Wales)
🏢 Measure Australia
📍 New South Wales