We are seeking an experienced Executive Assistant / Governance Officer for a permanent full-time opportunity with an established organisation in the Northern Rivers.The role can be based from either the Tweed Heads or Lismore office, with regular travel between both locations.The RoleThis is a pivotal position working closely with the CEO while also playing an important role in supporting the organisation's Board and governance activities.Executive Assistant to the CEOThis is much more than diary management.
We are looking for someone who can understand the bigger picture, anticipate what is coming next and make the CEO's working life easier.Your responsibilities will include:Providing comprehensive day-to-day executive support to the CEOManaging a busy and changing diary, appointments and meeting scheduleCoordinating meetings, travel, commitments and competing prioritiesPreparing correspondence, presentations, reports and briefing materialsManaging emails, information and follow-up actions as requiredActing as an important point of contact between the CEO and internal and external stakeholdersPreparing the CEO for upcoming meetings and ensuring relevant information is available in advanceTracking commitments, actions and deadlines to ensure nothing falls through the cracksExercising sound judgement around priorities, confidentiality and sensitive informationAnticipating requirements rather than waiting for directionSupporting forward planning and helping the CEO stay focused on key organisational prioritiesBuilding strong relationships across the organisation and with senior external stakeholdersGovernance & Board SupportCoordinating Board and committee meetingsPreparing and collating Board papers, agendas and meeting packsEnsuring papers are distributed accurately and within required timeframesAttending meetings and preparing clear, accurate and succinct minutesMaintaining governance documentation,



records and action registersFollowing up actions arising from Board and committee meetingsSupporting two Board subcommitteesCoordinating and supporting the organisation's AGMAssisting with Company Secretary and broader governance requirementsMaintaining a forward calendar of Board and governance activitiesAnticipating upcoming Board requirements and ensuring deadlines are metSupporting effective communication between the Board, CEO and senior leadership teamAbout YouYou will be an experienced EA, Executive Support or Governance skilled who is comfortable operating at a senior level.
You'll be highly organised, confident communicating with executives and Board members, and able to manage multiple priorities without losing sight of the detail.Importantly, you'll understand that outstanding executive support is about anticipation, judgement and follow-through.
You know when to act, when to ask, when to escape and when to simply get things done.You will ideally bring:Demonstrated experience supporting a CEO, senior executive or executive leadership teamPrevious exposure to Board, governance or Company Secretary activitiesStrong experience preparing agendas, Board papers and meeting packsConfidence taking accurate and professional meeting minutesExceptional organisation and attention to detailStrong written communication skills and the ability to communicate information succinctlyExcellent deadline and priority managementConfidence dealing with confidential and commercially sensitive informationA proactive, flexible and solutions-focused approachThe ability to work independently while building strong relationships across the organisationFlexibility to travel regularly between the Tweed Heads and Lismore offices.This is an excellent opportunity for someone who enjoys the variety of executive support but is also looking to build or utilise their experience in corporate governance and Board operations.
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📌 Executive Assistant/Governance Officer (Tweed Heads)
🏢 The Shift People
📍 Tweed Heads