Job Description Clinical Trials Coordinator (CTC) Permanent full-time role with competitive renumeration and benefits The ideal candidate will be based Macquarie Park, Sydney, Australia Work with a high performing, agile and passionate team We support flexible working arrangementsWhat You Will DoTrial and Site AdministrationTrack essential documents and report safety reportsEnsure collation and distribution of study tools and documentsUpdate Clinical Trial Management Systems and tracking toolsSupport clinical and non-clinical supply management in collaboration with other country rolesManage labelling requirements and coordinate/sign translation change requests, where applicableSupport the CRAs to enter site staff into the training portal to ensure training complianceDocument ManagementPrepare documents and correspondenceCollate, distribute/ship and archive clinical documents, including electronic Trial Master File (eTMF)Assist with eTMF reconciliation and quality control activitiesUpdate manuals and documents, such as patient diaries and instructionsSupport proper destruction of clinical suppliesPrepare Investigator Trial File bindersObtain translations of documentsRegulatory and Site Start-UpProvide to and collect from investigators forms and lists for site evaluation, site start-up and submissionsObtain, track and update study insurance certificatesSupport preparation of submission packages for Ethics / Research Governance Office and Regulatory Agencies (RA)Support publication of study results for GCTO and RA, where required by local legislationBudgeting, Agreements and PaymentsDevelop, control, update and close out country and site budgets, including split site budgetsDevelop, negotiate, approve and maintain contracts, including CTRAsTrack and report contract negotiationsUpdate and maintain contract templates in cooperation with LegalCalculate and execute payments to investigators,



vendors and grantsEnsure adherence to financial and compliance proceduresMonitor and track adherence and disclosuresMaintain tracking tools and process FCPA documentation in a timely mannerMeeting Planning and SupportOrganise meetings, including study memos, letters and protocolsSupport local investigator meetings, including invitations, materials, venue management and vendor support as requiredSupport project-related activities as requiredParticipate in inclusion initiatives and occupational health and safety activities as requiredDigital ProficiencyUses approved clinical systems, document-management tools, trackers, metrics dashboards and collaboration platforms accurately; maintains data quality in assigned systems; and applies basic automation, analytics and approved AI-enabled tools with guidance to complete assigned work efficiently, consistently and compliantly.What You Must HaveBachelor's degree or relevant job training in office management, administration, finance or healthcareFluent in local language(s) and business proficient in EnglishStrong communication skills, both written and verbal, including with sites and investigatorsGood understanding of Global and Country/Regional Clinical Research Guidelines, ICH-GCP and Good Documentation PracticesStrong IT skills, including MS Office, Excel and clinical applications, with the ability to adapt quickly to recent systemsEffective time management, organisation, interpersonal, conflict management and negotiation skillsHigh accountability and urgency, with the ability to prioritise and manage multiple tasks in a changing environmentAbility to work independently and in a matrix, multicultural environmentStrong customer focus and a proactive,



solution-oriented mindsetWhat You Can ExpectThe opportunity to contribute to the successful delivery of clinical trialsA collaborative team environment working closely with cross-functional stakeholdersOngoing support, development and growth in your roleWe are proud to be a company that embraces the value of bringing talented and committed people together.
The fastest way to breakthrough innovation is when ideas come together in an inclusive workplace.
We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.
We are an equal opportunity employer, committed to fostering an inclusive workplace.Required SkillsAnalytical Problem SolvingClinical Data ManagementClinical DocumentationClinical ReportingClinical Research AdministrationClinical Trial ComplianceClinical Trial DocumentationClinical Trial RegulationsClinical Trials AdministrationClinical Trial SupportData AnalysisGood Clinical Practice (GCP)Medical DocumentationRecordkeepingReporting ToolsEmployee Status: RegularRelocation: No relocationVISA Sponsorship: NoTravel Requirements: No Travel RequiredFlexible Work Arrangements: Not ApplicableShift: Not IndicatedValid Driving License: NoHazardous Material(s): N/AJob Posting End Date: 09/22/2026 *A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date.
Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products.
The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where we have codified our legacy for over a century.
Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.
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📌 Clinical Trials Coordinator (New South Wales)
🏢 MSD Malaysia
📍 New South Wales