Overview

Work Type: Ongoing - Full-time Salary: $81,496 - $98,955

Grade: VPS 3

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 12303

About the Role The role of the Admin Officer (Purchasing) is to support the Senior Budget and Finance Officer in delivering branch finance priorities via the delivery of a range of accounting functions and administrative duties in a energetic, fast pace demanding finance environment

Key Accountabilities

- Process and manage purchase orders and supplier invoices accurately and efficiently through FinCloud.
- Provide explicit advice to internal stakeholders, suppliers and clients on purchasing, accounts payable and finance processes.
- Undertake journals, accruals, reconciliations and reporting to support financial close processes.
- Support banking, refunds, revenue reconciliations, reporting and resolution of financial queries.
- Assist with financial and accounting policies and procedures, provide broader team support and contribute to effective finance operations.

About You To be successful in this role, you will need to possess the following attributes:
- Experience raising and managing purchase orders, preferably within an Oracle Financial system.
- Demonstrated experience performing and maintaining accurate financial reconciliations.
- working knowledge and practical experience using financial business systems.
- Proficient in Microsoft Office,



with advanced Excel capability for financial analysis and reporting.
- Relevant tertiary qualification and/or experience across accounts payable, accounts receivable and reconciliations. Knowledge of government financial systems and the Financial Management Act is highly regarded.

This role is Ongoing and is only open to applicants with relevant rights to work in Australia. For more information, please see the .

How to apply

Apply before the advertised closing date 11:59pm on 9 September 2026. All applications should include:
- a resume; and
- a cover letter which addresses the key selection criteria (within three pages).

Other relevant information To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing role is only available to an Australian/New Zealand citizen or an Australian Permanent Resident. Preferred applicants will be required to undertake pre-employment screening. DGS actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples.

All roles at DGS can be worked flexibly, however it may differ from role to role.

Applications close Wednesday 9 September 2026 at 11.59pm

Posted

26 August 2026

📌 Admin Officer (Purchasing) (Melbourne)
🏢 Victorian Government
📍 Melbourne