We are looking for a fast, highly accurate and detail-focused person to join our team in a hands-on records processing role.

This is not a data science, analytics or IT role.

It is best suited to someone who enjoys structured work, has strong attention to detail, works efficiently, and is confident using computers and systems.

Working alongside the Team Leader, you will assist with a range of archive, records management, scanning and document processing projects of varying size and complexity.

About the role

This is a practical, process-driven position involving the sorting, sentencing, processing, scanning and data entry of physical and digital records.

You will work with records that must be handled carefully and accurately, often within strict file structures, naming conventions and retention requirements.

The role is primarily based in our office in Braeside, with occasional work carried out at client sites.

Key responsibilities

- Sorting and processing physical and digital records
- Sentencing records using relevant retention and disposal authorities
- Accurate data entry into systems and spreadsheets
- Scanning records and completing quality checks
- Applying consistent naming conventions, indexing and file structures
- Supporting archive and records projects across a range of client jobs
- Maintaining speed, accuracy and consistency across repetitive, detail-heavy tasks

About you To be successful in this role, you will have:

- Excellent attention to detail
- Fast and accurate typing and data entry skills
- Above-average computer skills
- Confidence working with spreadsheets,



systems and structured processes
- The ability to work independently and stay organised
- A positive attitude and willingness to learn
- The ability to maintain accuracy while working at speed

This role would suit someone with experience in:

- Records management
- Archive processing
- Document control
- Scanning and indexing
- Administrative processing
- High-volume data entry
- Back-office compliance or file management work

This role is not suited to applicants seeking:

- Data science
- Data analytics
- Software or IT development
- Research or strategy roles

Checks and requirements

- Current Working with Children Check, or willingness to obtain one
- Current Police Check, or willingness to obtain one
- Australian work rights
- Ability to work in person

What we offer

- Varied and compelling project work
- Supportive team environment
- Opportunity to develop specialist skills in records and information management

Job Types: Part-time, Permanent, Casual Benefits: Free drinks, gorgeous office dogs!

Work Location: In person

Preferred experience:

- Data entry: 1 year
- MS Excel: 1 year

Job Types: Full-time, Part-time, Permanent Pay: $55,086.98 – $85,000.00 per year

Application Question(s)

- This is an archive and records processing role, not a data science or analytics role. Are you specifically applying for this type of work?
- Please provide a brief video in lieu of a cover letter

Licence/Certification:
- Do you have a current Working with Children Check? (Preferred)
- Do you have a current Police Check? (Preferred)

Work Location: In person

📌 Data Processing and Records Sentencing Role (Braeside)
🏢 Smart Records Group
📍 Braeside