Job Description

$80,000 – $90,000 per year (Full-Time Equivalent)

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Are you an organised, proactive professional with experience in managing the operations of a professional services firm? We are a boutique accounting practice with 12 staff members, looking for a Practice Manager to help us streamline administration and support our team's success.

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The Role:

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As our Practice Manager, you will work closely with the partners to ensure the smooth day-to-day running of the firm. Your role will be hands‐on and varied—no two days will be the same.

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Initially 4 days per week with flexible working hours. With a possibility of this role growing into a full‐time role in the future

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Key Responsibilities:

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- Oversee day‐to‐day administrative operations of the practice
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- Manage and improve workflow processes across the firm
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- Coordinate diaries and scheduling for partners and staff
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- Supervise and support admin staff (if applicable)
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- Handle accounts payable/receivable, invoicing, and collections
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- Assist with employee onboarding
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- Maintain client records and practice management systems
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- Ensure compliance with professional, regulatory, and privacy requirements
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- Coordinate lodgements and deadlines with the ATO and other bodies
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- Manage correspondence, emails, and client communications as needed




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- Liaise with IT providers, insurers, suppliers, and other external vendors
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- Assist in preparing reports for partners and meetings
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- Support marketing and client engagement initiatives (e.g. newsletters, website updates)
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- Drive continuous improvement of systems and processes
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- Assist Partners with other project work relating to the practice
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About You:

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- Prior experience in a skilled services environment (accounting, legal, financial planning, etc.) preferred
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- Excellent organisational and time‐management skills
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- Strong written and verbal communication skills
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- Comfortable with using Microsoft Office and various other computer software
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- Familiarity with Accounting software, ATO systems and compliance requirements (desirable but not essential)
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- Ability to work independently, take initiative, and solve problems
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- High level of discretion and professionalism
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Why Join Us?

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- Supportive and friendly team environment
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- Opportunity to shape and improve the way the practice runs
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- Central location in Collingwood
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If you're ready to make an impact in a growing practice and free up our partners to focus on clients, we'd love to hear from you.

📌 Practice Manager (Victoria)
🏢 Costanzo Harris
📍 Victoria