Agency Department of Children and Families Work unit Homelessness and Emergency

Management

Job title Executive Assistant Designation Administrative Officer 4

Job type Full time Duration Fixed from 01/11/2026 to 30/06/2029

Salary $79,664 - $90,824 Location Darwin

Position number 48000 RTF 354947 Closing 10/09/2026

Contact Officer Kelly Hunter, Executive Director on 08 8999 8830 or [email protected]

About the agency https://families.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=354947

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF

YOUR TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website.

Primary objective

Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative coordination and Ministerial Liaison support.

Context statement The Department of Children and Families brings together a range of policy,



advocacy and frontline service delivery functions that work together to deliver a whole of life approach to supporting children and families across the Territory. This includes child protection, out of home care, homelessness services, prevention of domestic, family and sexual violence and family and parent support services.

Key duties and responsibilities

- Provide comprehensive administrative support to an executive which may include:

- Providing high level secretarial support including minute taking and logistical support to working groups,

committees, and events/functions
- Monitoring all communication channels in and out of the Executive’s office, including email and diary management,

scheduling meetings, and travel arrangements
- Maintaining appropriate administrative systems, registers, processes, databases, and record management ensuring

effective and productive workflows within the unit
- Managing a range of procurement functions including travel arrangements, purchasing, and processing credit card

transactions
- Supporting working groups, committees and for events/functions the Executive/work unit are involved with.

2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to, all levels of staff within the agency,



the Minister’s office, external stakeholders and the general public.

Selection Criteria

Essential

- Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars, scheduling meetings, handling correspondence and maintaining confidential files and records.
- Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems with a willingness to adopt new technology.
- Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.
- Prior experience operating in a fast-paced environment with strong organisational and time management skills with the flexibility to handle changing priorities and work independently with minimal supervision.
- Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positive improvements.

Further Information The recommended applicant will be required to hold a current Working with Children Clearance and undergo a criminal history check (a criminal history will not exclude an applicant from this position unless it is a relevant criminal history).

Applicants should familiarise themselves with the NTPS Capability Framework (CF) which applies to all NTPS employees. CF

4 outlines what capabilities are required for this vacancy. The CF is available here.

📌 Executive Assistant (Darwin)
🏢 Department of Children & Families
📍 Darwin