About the role

We are looking for a highly organised, proactive Executive Assistant to the CEO for a casual role of 15–20 hours per week, based primarily in our Noosa Heads office. This is a hands-on role supporting both the CEO's business and personal administration. Initially, there will be a focus on getting existing tasks organised and under control. The longer-term goal is to systemise, document and delegate recurring tasks so the CEO can focus on higher-value work.

Key responsibilities

- Manage the CEO's business and personal administration.
- Manage recurring finance and administration including contractor payments, invoicing, cash-flow reconciliation, superannuation, insurance and subscriptions.
- Manage deadlines, renewals, follow-ups and outstanding actions.
- Help establish systems for tracking tasks, tickets and team progress.
- Identify inefficient or poorly managed processes and improve them.
- Coordinate information for the annual R&D; Tax Incentive claim.




- Document processes and transition recurring responsibilities to other team members.
- Provide personal administration including bookings, appointments and other tasks that help free up the CEO's time.

About you

- Highly organised, reliable and detail-oriented.
- Proactive and comfortable taking ownership without being constantly directed.
- Comfortable working with numbers and financial administration.
- Good at creating easy systems and processes.
- Confident following people up and making sure things get done.
- Discreet and trustworthy with confidential business and personal information.
- A strong communicator who can work independently.
- Experience as an EA, PA, Operations Coordinator, Office Manager or Business Administrator would be valuable.
- Experience with Xero and business systems such as Microsoft 365, Jira or Slack is advantageous.

📌 Executive Assistant to the CEO (Noosa Heads)
🏢 Leading Directions
📍 Noosa Heads