PRIMARY OBJECTIVE The Payroll Administrator is responsible for ensuring accurate, timely, and compliant payroll processing and administration for Hazeldene’s workforce. This role maintains meticulous payroll records, supports employee queries, and ensures adherence to legislative, taxation, and company requirements. By leveraging the MS BC ERP system and fostering collaboration with finance and operational teams, the Payroll Administrator contributes to Hazeldene’s commitment to operational efficiency, financial integrity, and employee satisfaction.

This is 1-year Fixed term position.

KEY RESPONSIBILITIES Payroll Processing &

- Administration Process weekly, fortnightly, and monthly payrolls accurately and on time, ensuring correct calculation of wages, allowances, overtime, and deductions using the MS BC ERP system.

Collect and verify timesheet data, leave requests, and other payroll inputs from supervisors and managers to ensure accurate payroll processing.

Calculate and process employee payments, including termination payments, bonuses, and adjustments, in compliance with company policies and legislative requirements.

Maintain and update payroll records, ensuring data integrity and confidentiality within the ERP system and other payroll software. Compliance &

- Reporting Ensure payroll processes comply with Australian taxation laws, superannuation obligations, Fair Work regulations, and other relevant legislation.

Prepare and distribute payroll-related reports, such as PAYG summaries, superannuation contributions, and group certificates, by statutory deadlines.

Support end-of-year payroll activities, including archiving records,



resetting payroll adjustment software, and issuing payment summaries to employees.

Collaborate with the finance team to reconcile payroll journals and ensure accurate integration with the general ledger in the MS BC ERP system. Employee &

- Stakeholder Support Act as the primary point of contact for payroll-related queries, addressing employee concerns regarding wages, deductions, leave balances, and payslips promptly and professionally.

Process and respond to external inquiries, including those from Centrelink, Child Support, and superannuation funds, ensuring accurate and timely communication.

Onboard recent employees into the payroll system, creating and maintaining employee files with accurate personal and payment details.

Liaise with supervisors, HR, and finance teams to resolve payroll discrepancies and ensure seamless communication across departments.

Process

Improvement &

- Systems Management Drive continuous improvement in payroll processes by identifying opportunities to streamline workflows, reduce errors, and enhance efficiency within the MS BC ERP system.

Collaborate with IT and finance teams to maintain and optimize payroll software, ensuring compatibility with company systems and compliance requirements.





Implement and maintain robust internal controls to safeguard payroll data and prevent fraud or errors.

Stay updated on changes to payroll legislation, tax rates, and compliance requirements, applying updates to payroll processes as needed. Leave &

Benefits Administration Process all employee leave applications, including annual leave, sick leave, and long service leave, ensuring accurate tracking and balance updates.

Administer salary sacrifice arrangements, novated leases, and other employee benefits in line with company policies and legislative guidelines.

Calculate and process leave entitlements for terminating employees, ensuring compliance with Fair Work and company standards.

Generate reports on leave balances and usage for management, supporting workforce planning and compliance audits. Risk Management &

- Safety Maintain strict confidentiality of payroll data, adhering to privacy laws and company policies to protect employee information.

Identify and mitigate payroll-related risks, such as processing errors or non-compliance, through proactive checks and reconciliations.

Support a positive Occupational Health and Safety (OHS) culture by adhering to safety protocols and reporting incidents or hazards as per company procedures.

Assist with internal and external audits by providing accurate payroll documentation and addressing findings promptly.

Disclaimer: The duties and responsibilities outlined above are not exhaustive and may change from time to time based on business needs. Employees may be required to perform additional tasks as directed by management.

📌 Payroll - Payroll Administrator (Lockwood)
🏢 Hazeldenes
📍 Lockwood