Role DescriptionWe are looking for an organized, proactive, and detail-oriented Project Coordinator to support the planning, coordination, and delivery of projects. The role involves working closely with project managers, team members, stakeholders, and external parties to ensure project activities are well coordinated and delivered according to agreed objectives, timelines, and requirements.

Key responsibilities include coordinating project schedules, meetings, action items, deliverables, and documentation. The Project Coordinator will assist with tracking project progress, maintaining project plans and status reports, monitoring milestones and dependencies, and ensuring that relevant information is communicated to stakeholders in a timely manner.

The role also involves supporting project governance and administrative processes, maintaining accurate project records, preparing meeting materials and reports, and following up on outstanding actions and issues. The successful candidate will help identify potential risks, delays, and dependencies, escalate matters when appropriate, and contribute to the smooth execution of projects across different teams and functions.

Qualifications

- Strong understanding of project coordination, project management principles, and delivery processes.




- Excellent organizational and time-management skills, with the ability to manage multiple tasks and priorities.
- Ability to coordinate project activities, schedules, meetings, milestones, and deliverables effectively.
- Robust attention to detail and ability to maintain accurate project documentation and records.
- Familiarity with project management tools such as Jira, Microsoft Project, Asana, Trello, or similar platforms.
- Good understanding of project reporting, status tracking, action tracking, and basic project governance.
- Ability to communicate effectively with project teams, stakeholders, vendors, and other parties.
- Strong written and verbal communication skills, including the ability to prepare clear reports, meeting notes, and project updates.
- Good analytical and problem-solving skills, with the ability to identify issues, dependencies, and potential risks.
- Proficiency in Microsoft Office or similar productivity tools, particularly Excel, Word, and PowerPoint.
- Ability to work collaboratively across different teams and functions.
- Proactive, responsible, and adaptable mindset with a strong focus on organization, accountability, and successful project delivery.

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📌 Project Coordinator (Sydney)
🏢 USAF Civil Engineer
📍 Sydney