The Opportunity

Are you a property professional who enjoys the quick pace of commercial and retail assets? We are looking for a proactive Administrator to ensure the seamless operation of an expanding Retail and Commercial portfolio.

Working from our newly transformed Fortitude Valley office at 360 St Paul’s Terrace. You will partner closely with the Senior Commercial Property Manager, acting as the first point of contact for tenants and contractors while ensuring accuracy in all lease administration matters.

What You'll Be Doing

- Extract information from Leases, Deeds, Variations, Plans, Agreements for Lease, Terminations
- Complete new lease set ups in system and issue various communications to incoming tenant/s
- Create, maintain and update records in systems to ensure lease and property information is accurate
- Debt Control – arrears – phone, email and set up automation of communications
- Budgets – assist with the preparation of annual budgets and monthly variance commentary
- Financial Administration - preparation and timely delivery of outgoings estimates and wash-ups to tenants in compliance with their leases • Invoicing to internal business entities.
- Communications to Tenants (Reviews, Notifications, Outgoings Estimates and Reconciliations)
- Auditing of Lease Terms • Auditing of Lease Accounts
- Ensure all critical dates, lease obligations, incentives and terms are met as per lease requirements and maintain registers for tenant security deposits, bank guarantees and insurances
- Primary point of contact for lease queries from, Tenants, Landlords,



Property Managers.
- Collaborate with internal/external stakeholders and legal teams to ensure all documents (leases, disclosure statements, guarantees, insurances) are complete and accurate before occupancy.

About You

- Experience: You have a minimum of 3-5 years of experience in a property administration role. Experience specifically in Commercial and Retail Assets is necessary.
- You have the ability to multi-task and manage competing priorities.
- Accounting: You will have experience of issuing invoices and reconciling accounts.
- Leasing: Solid understanding of retail and commercial leasing, with working knowledge of RSLA legislation.
- Communicator: You have excellent written and verbal skills and can remain positive and professional, even when the pressure is on.
- Work Style: You are autonomous enough to manage your own day but collaborative enough to support the wider team.
- Be meticulous in your work with strong attention to detail in all areas
- Tech Savvy: You have strong knowledge of property management processes. Ideally, you have used Released software (though this is not essential).
- Have intermediate MS Office skills
- 30+ hours a week
- Work Rights: You must have Australian work rights to be eligible for this position.

Why Join Us? Stability: Build your career with a reputable property group with over $400m in assets under management and a $300m+ pipeline.

Location:

Enjoy the convenience of working 200mtrs from the Fortitude Valley Train Station Precinct and surrounding Cafes.

📌 Property Administrator (Brisbane)
🏢 OneFin
📍 Brisbane