Job Description

Real Estate Roles are being advertised every day- is this the perfect opportunity for you?

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Ray White Collective is seeking an exceptional Senior Sales Administrator to join their high-performing team at their premier New Farm office. This is a critical leadership role at the heart of our sales operation, where you will oversee end-to-end sales processing, ensure flawless legislative compliance and drive operational excellence across the administration team.

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The Opportunity

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From contract execution to Trust accounting and live auction execution, you will serve as the backbone of our admin engine in a agile, fast-paced environment. You'll lead and mentor a talented admin team while managing critical compliance, financial reporting and stakeholder relationships across the business.

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What You'll Do

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- Prepare, review and verify sales contracts with high accuracy
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- Track transactions through to settlement and manage commission disbursements
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- Stay ahead of QLD regulatory changes, including Seller Disclosure and AML obligations
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- Lead the admin team for auction events, ensuring compliant, smooth-running operations
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- Perform daily Trust account reconciliations and deliver accurate EOM reporting
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- Lead, mentor and support the wider administration team
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Key Responsibilities

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- Preparing,



reviewing and verifying sales contracts with a high level of accuracy.
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- Executing and distributing contracts to solicitors, tracking each transaction through to settlement.
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- Monitoring critical condition dates, processing settlements and executing commission disbursements and deposit transfers.
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- Keeping across Queensland regulatory updates, including QLD Seller Disclosure requirements, AML obligations and contract amendments.
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- Auditing and verifying all auction documentation prior to auction events.
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- Leading the admin team for all in-room auction events, ensuring smooth operations and compliant record-keeping.
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- Performing daily trust account reconciliations, banking and receipting.
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- Delivering accurate end-of-month financial and operational reporting.
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- Leading, mentoring and supporting the administration team to maintain high operational standards.
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- Communicating professionally with internal stakeholders, clients, solicitors and third-party vendors.
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The Ideal Candidate

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An experienced real estate Sales or Contracts Administrator with advanced, up-to-date knowledge of QLD real estate legislation, prior team leadership experience and solid hands-on Trust accounting skills, who brings exceptional organisation, attention to detail and polished communication under pressure.

📌 Sales Administrator- Real Estate (Queensland)
🏢 Real Estate Jobs Australia
📍 Queensland