About the role

This is a diverse role suited to someone who enjoys administration, organization, client communication and coordinating jobs from start to finish. You will work closely with management, clients, contractors and trades teams to ensure day-to-day operations run smoothly.

Key responsibilities
Providing administrative and executive support to management
Managing emails, phone calls and general enquiries
Scheduling and coordinating jobs, appointments and site visits
Preparing and issuing work orders to contractors and trades
Following up work orders and job progress
Preparing and sending client invoices
Processing and managing invoices through Xero
Maintaining accurate client, contractor and job records
Liaising with clients, contractors, suppliers and tradespeople
Following up outstanding jobs, paperwork and payments

About you
Highly organised and detail-oriented
Confident using computers and office software
Experienced with Xero (quotes, invoicing, reconciling, Microsoft Excel and Microsoft Word)
Solid communicator with professional phone and email manner
Comfortable communicating with clients, contractors and tradespeople




Able to manage multiple tasks and changing priorities
Reliable, punctual and professional
Proactive and able to work independently
Comfortable taking responsibility and following tasks through to completion
Friendly, approachable and able to work as part of a small team

About us

Green Facility Management is a growing facilities and property maintenance company based in Mitchell, ACT. We provide professional services to commercial and residential clients, including cleaning services, painting, property maintenance, plumbing services, electrical maintenance, carpentry and general repairs.

Benefits
Casual position with flexible schedule
Genuine opportunity to transition into a full time position
Opportunity to grow with a developing local business
Varied role combining administration and operational coordination
Supportive and professional working environment
Prospect to take on greater responsibility as the business grows
Long-term career opportunity for the right person

📌 Executive Assistant / Administration Coordinator Mitchell
🏢 Green facility Management
📍 Mitchell