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Hearth is a registered NDIS and TAC disability support services provider. Our mission is to be a driving force for change in the sector, improving quality of life outcomes for people with disability. We pride ourselves on delivering innovative, person-centred care and creating a workplace built on respect, growth, and support.
At Hearth, we are known for:
Our unwavering commitment to delivering better service and quality outcomes for our participants
Innovative support practices that go beyond industry standards
Building a sustainable and great place to work through mutual respect and development
The Role
We are seeking a
Business Administration Coordinator
to provide high-level administrative support to our Leadership Team and ensure the smooth day-to-day running of our offices. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in creating efficient and supportive systems.
As the Business Administration Coordinator, you will:
Provide comprehensive administrative support to the CEO, COO, and Leadership Team
Prepare agendas, take minutes, and coordinate follow-up for meetings
Draft, proofread, and format reports, correspondence, and presentations
Oversee office operations, supplies, and vendor relationships
Coordinate internal staff events and engagement activities
Act as Return to Work Coordinator (training provided if needed)
Support People & Culture administration including onboarding, offboarding, employee records, and engagement initiatives
Assist with learning & development coordination and administration
About You
To succeed in this role, you will bring:
3+ years' experience in administration, office management, or executive support
Excellent organisational and time management skills




Strong written and verbal communication skills
High levels of discretion, professionalism, and attention to detail
Proficiency with Microsoft Office, Teams, and calendar/email systems
A proactive, solutions-focused mindset and the ability to work independently and collaboratively
Desirable:
Certificate IV/Diploma in Business Administration, Management, or related field
Experience in HR or recruitment administration
Knowledge of Return to Work Coordinator responsibilities (or willingness to train)
Requirements
NDIS Worker Screening Check (or willingness to obtain)
Employee Working with Children Check. (or willingness to obtain)
Current Driver's Licence and access to own car
Valid Australian working rights
Benefits
Why Join Us?
At Hearth, you'll be part of a team that's committed to making a real difference in the lives of people with disability, while also being supported to grow in your own career. We offer a collaborative, values-driven environment where your initiative and contributions are valued
How To Apply
If this sounds like the right role for you, we'd love to hear from you. Please submit your resume and a brief cover letter outlining your experience and why you'd like to join Hearth.
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
Job function
Job function
Other
Industries
IT Services and IT Consulting




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📌 Business Administration Coordinator (Melbourne)
🏢 Hearth Support Services (NDIS Registered Provider)
📍 Melbourne