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Office Manager at Steel Frame Company Pty Ltd
Position Title:
Office Manager
Reports to:
Company Director
Proposed Start Date:
Mid to late October ****
Employment Type:
Contract 12 months – Full Time (with potential for ongoing employment)
Steel Frame Company Mudgee is a local frames and truss business that has been operating for over 40 years. We provide frames, trusses and an extensive range of building materials to Mudgee surrounds and beyond. We work closely with local builders, and individuals to provide a professional and efficient service which delivers a quality product and result.
Position Summary:
As Office Manager at Steel Frame Company Pty Ltd, you are the operational heartbeat of the business—responsible for ensuring smooth day-to-day functions across administration, finance, logistics, and customer service. You oversee critical financial processes, support production planning, and act as a key contact point between clients, suppliers, and internal teams. Your role also includes assisting with quoting, technical take-offs, and updating project information across systems. While this is initially a 12-month contract, there is the possibility for ongoing employment after the contract period.
Key Responsibilities:
Financial & Accounts Management
End-to-end management of company accounts using
Xero
, including accounts payable and receivable, bank reconciliation, payroll processing and employee entitlements.
Cash flow monitoring and forecasting
Prepare and manage
monthly budgets, financial summaries
,



and job profitability reports
Liaise with the external accountant for BAS statements, PAYG and any other annual accounts and tax queries
Procurement & Stock Control
Order stock materials (coil, steel, fixings, etc.) based on job requirements
Process and track
special/custom orders
for specific jobs
Monitor stock levels and coordinate with production for upcoming work
Reconcile supplier invoices against purchase orders and delivery dockets
Quoting & Take-Off Support
Assist the director with
preparation of quotes
Perform
roof take-offs
using tools such as Roof Wizard
Gather and enter accurate information to ensure quotes reflect materials and labour needs
Maintain clear documentation of quote revisions and job variations
Customer Service & Communication
Front-of-house duties: answering phones, greeting visitors, handling walk-ins
Manage the
main company email inbox
—respond, forward, and escalate as needed
Maintain skilled and timely communication with clients and suppliers
Provide regular updates on job progress, deliveries, and scheduling
Delivery & Logistics Coordination
Schedule and coordinate
delivery of frames and trusses
Liaise with workshop staff, drivers, and clients to ensure timely dispatch and drop-off
Arrange transport logistics including truck or crane bookings when required




Project & Workflow Management
Use
Trello
for job tracking and workflow management
Enter and maintain accurate job information, updates, deadlines, and checklists in Trello
Support internal communication between detailers, workshop, and installers
General Office Administration
Keep accurate records and digital filing of all job documentation
Support director with admin tasks, business compliance, and reporting
Assist with business development and implementation of systems and processes
Skills & Attributes:
Strong experience in
office management, accounts, and admin
Preferable knowledge of
Xero, Trello, Microsoft Excel
, and job management software
Accurate and analytical with a positive eye for detail (especially in financials and quoting)
Excellent communication, time management, and multitasking skills
Ability to work both autonomously and collaboratively in a small team
This is a
12-month contract role with the opportunity to transition to an ongoing position
for the right candidate.
If this sounds like you, please send through your resume and cover letter to ******. If you have any questions, please feel free to call us on ************.
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full time
Job function
Job function
Administrative
Industries
Fabricated Metal Products
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📌 Office Manager Contract Role (Mudgee)
🏢 STEEL
📍 Mudgee