We are a highly regarded not-for-profit, values-based organisation, offering residential, community and in-home aged care for over 30 years, to older people living in and around the city of Manningham.
Position Overview As the Executive and Administration Officer, you will provide high-level secretarial and administrative support to MannaCare's Board and CEO.
You will coordinate Board and Committee activities, prepare professional documentation, maintain corporate records and support a range of organisational and office administration functions.
This position requires discretion, excellent attention to detail and the ability to effectively manage multiple priorities.
Available 3 working days per week: Tuesdays, Wednesdays and one additional day based on MannaCare's needs.
Key Responsibilities Prepare agendas, record accurate minutes for Board, Committee and management meetings, and compile and distribute Board reports.
Arrange meetings, room bookings and special events.
Maintain Association membership records, the central filing system and other corporate registers.
Prepare and distribute newsletters, coordinate the production of the Annual Report, and upload information to the staff intranet, website or social media platforms as required.
Maintain authorised staff access and key-person details across external platforms such as PRODA, myGov and My Aged Care.
Coordinate organisational purchases, including stationery and office consumables, and assist with maintenance requests for Waratah House.
Support special projects delegated by the CEO and contribute to improving administrative systems and organisational processes.
Work collaboratively with colleagues, contribute to problem-solving and service improvements, and participate in relevant training and development.
About You To succeed in this role, you will have: Advanced proficiency in Microsoft Office applications.
Previous experience in an executive support, administration or similar role.
Experience preparing agendas, taking minutes and compiling professional correspondence and reports.
Strong organisational and time-management skills.
The ability to prioritise effectively, meet deadlines and manage multiple tasks.
Excellent written and verbal communication skills.




Strong attention to detail and a commitment to producing accurate, professional work.
Excellent interpersonal skills and a friendly, respectful approach.
The ability to maintain discretion, privacy and confidentiality.
A current satisfactory Police Check and NDIS Worker Screening Check, or the ability to obtain them.
What We Offer A 12-month maximum-term contract.
3 working days p/w: Tuesdays, Wednesdays and one additional day based on MannaCare's needs.
Competitive remuneration.
Not-for-profit salary packaging of up to $15,900.
Meals and entertainment salary packaging of up to $2,650 per year.
Novated leasing options.
A cohesive, collaborative and team-focused working environment.
Ongoing mentoring and professional development.
Work-life balance.
Opportunities for continued career development.
If you are an experienced administration professional who is organised, dependable and confident supporting senior executives and a Board, we would love to hear from you.
Don't miss this opportunity— apply now!
Position Overview As the Executive and Administration Officer, you will provide high-level secretarial and administrative support to MannaCare's Board and CEO.
You will coordinate Board and Committee activities, prepare professional documentation, maintain corporate records and support a range of organisational and office administration functions.
This position requires discretion, excellent attention to detail and the ability to effectively manage multiple priorities.
Available 3 working days per week: Tuesdays, Wednesdays and one additional day based on MannaCare's needs.
Key Responsibilities Prepare agendas, record accurate minutes for Board, Committee and management meetings, and compile and distribute Board reports.
Arrange meetings, room bookings and special events.
Maintain Association membership records, the central filing system and other corporate registers.




Prepare and distribute newsletters, coordinate the production of the Annual Report, and upload information to the staff intranet, website or social media platforms as required.
Maintain authorised staff access and key-person details across external platforms such as PRODA, myGov and My Aged Care.
Coordinate organisational purchases, including stationery and office consumables, and assist with maintenance requests for Waratah House.
Support special projects delegated by the CEO and contribute to improving administrative systems and organisational processes.
Work collaboratively with colleagues, contribute to problem-solving and service improvements, and participate in relevant training and development.
About You To succeed in this role, you will have: Advanced proficiency in Microsoft Office applications.
Previous experience in an executive support, administration or similar role.
Experience preparing agendas, taking minutes and compiling skilled correspondence and reports.
Strong organisational and time-management skills.
The ability to prioritise effectively, meet deadlines and manage multiple tasks.
Excellent written and verbal communication skills.
Strong attention to detail and a commitment to producing accurate, professional work.
Excellent interpersonal skills and a friendly, respectful approach.
The ability to maintain discretion, privacy and confidentiality.
A current satisfactory Police Check and NDIS Worker Screening Check, or the ability to obtain them.
What We Offer A 12-month maximum-term contract.
3 working days p/w: Tuesdays, Wednesdays and one additional day based on MannaCare's needs.
Competitive remuneration.
Not-for-profit salary packaging of up to $15,900.
Meals and entertainment salary packaging of up to $2,650 per year.
Novated leasing options.
A cohesive, collaborative and team-focused working environment.
Ongoing mentoring and professional development.
Work-life balance.
Opportunities for continued career development.
If you are an experienced administration professional who is organised, dependable and confident supporting senior executives and a Board, we would love to hear from you.
Don't miss this opportunity— apply now!

📌 Executive And Administration Officer -12-Month Max-Term Contract (Melbourne)
🏢 MannaCare
📍 Melbourne