Property Administration Officer | Part-Time, Flexible & Engaging

Stella Restaurant and Bar – South Yarra VIC

We are a dynamic, growing property development company focused on high-quality project delivery. Operating with a lean, efficient team where every member counts, we pride ourselves on our team-oriented culture. We are looking for an organised, proactive, and sharp Property Administration Officer to keep our daily operations running smoothly.

About the Role

This is a permanent part-time position offering 20 to 25 hours per week . This role is perfectly suited for a high-calibre professional looking to step back from the full-time grind, scale back their hours, or enjoy a better lifestyle balance—without sacrificing intellectual stimulation .

Working directly with the business owner, you will act as the operational backbone of our company. This fast-paced, engaging role is a diverse blend of office coordination, high-level inbox management, and foundational financial administration.

Key Responsibilities

- Inbox Management: Prioritise complex emails, flag urgent matters, and draft flawless, highly articulate correspondence.
- Financial Administration: Manage data entry via Hubdoc and maintain Excel spreadsheet trackers.
- Compliance Prep: Organise and prepare financial data for ATO compliance and bookkeeping.
- Calendar Coordination: Schedule meetings, manage diaries, and book appointments efficiently.




- Office Operations: Maintain digital/physical filing systems and manage general office tasks.
- Ad-Hoc Support: Multi-task across competing priorities to solve day-to‑day administrative bottlenecks.

Skills & Experience Required

- Admin Background: 2–3 years of experience in an administration, project admin, or executive assistant role.
- Deadline‑Driven: Proven ability to manage multiple tasks simultaneously and meet tight deadlines.
- Communication Master: An exceptional, articulate written communication skillset with a professional telephone manner.
- Software Tech‑Savvy: Strong proficiency in Microsoft Excel, Outlook/Gmail, and digital calendars.
- Financial Tools: Practical, hands‑on experience using Hubdoc and cloud accounting (Xero/MYOB).
- Autonomy: High attention to detail with the intellect and drive to work independently without supervision.

What We Offer

- The Perfect Balance: A lifestyle-friendly role designed for those wishing to work less but still stay intellectually stimulated and challenged.
- True Flexibility: Negotiable hours that work around your life commitments.
- Job Stability: A permanent part-time contract with full leave entitlements (not casual).
- Direct Impact: Work closely with the founder where your strategic efficiency is highly valued.

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📌 Property Administration Officer | Part-Time, Flexible & Engaging (City of Stonnington)
🏢 Stella Restaurant and Bar
📍 City of Stonnington