Job Description

MAYDAY Recruitment is excited to be recruiting an Office Coordinator & Executive Business Support skilled to join a leading organisation's corporate head office in Chatswood.
n This is a brilliant opportunity for a polished, proactive and highly organised professional who enjoys combining office coordination, executive support and workplace experience in one genuinely varied role.
n Working closely with the Executive Business Partner and wider corporate team, you'll be at the heart of the office -creating a welcoming environment, keeping the day-to-day operations running smoothly and providing high-level support across the business.

n

What's in it for you?

n

n
- Full-time permanent position based in Chatswood
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- This role is office based, Mon - Fri: 9am - 5.30pm
n
- $85,000.00 package
n
- Join a highly professional and collaborative corporate environment
n
- A genuinely varied role combining office management + executive support
n
- Work closely with senior leaders and key stakeholders across the business
n
- Chance to take ownership and make a real impact on the workplace experience
n

n

What will you be doing?

n

n
- Be the friendly and professional first point of contact for visitors and guests
n
- Keep the office looking its best, ensuring meeting rooms, kitchens and breakout spaces are organised and well maintained
n
- Coordinate couriers, mail, office supplies and general office requirements
n
- Liaise with building management, contractors and external suppliers
n
- Manage maintenance requests and help drive workplace improvements
n
- Coordinate new starter requirements including workspaces and inductions
n
- Organise catering and meeting requirements for workshops, training and corporate meetings
n
- Get involved in employee engagement initiatives, office events and team activities
n
- Provide high-quality administrative support to the Executive Business Partner and broader leadership team
n
- Coordinate busy calendars, meetings and appointments
n
- Arrange domestic and international travel, including flights, accommodation and detailed itineraries
n
- Prepare and format presentations, reports, correspondence and other business documents
n
- Assist with expenses, corporate card reconciliations and invoice processing
n
- Support business projects,



governance activities and ad hoc initiativesMaintain accurate records and systems across the business
n
- Handle confidential information with absolute discretion and professionalism
n

n

About you:

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- 3+ years' experience in office coordination, administration, reception, executive support, team assistance or a similar role
n
- Excellent organisation and time management skills
n
- The ability to juggle multiple priorities without losing sight of the detail
n
- Robust communication and stakeholder management skills
n
- A naturally proactive, solutions-focused approach
n
- Advanced Microsoft Office skills across Outlook, Word, PowerPoint and Excel
n
- Experience coordinating travel and supporting senior stakeholders
n
- A professional, approachable and service-focused personality
n
- The confidence to work autonomously while being a collaborative team player
n

n

If you're a natural organiser, exceptional communicator and someone who loves being the backbone of a busy corporate office, we want to hear from you!

n

YDAY Recruitment is excited to be recruiting an Office Coordinator & Executive Business Support professional to join a leading organisation's corporate head office in Chatswood.
n This is a brilliant opportunity for a polished, proactive and highly organised professional who enjoys combining office coordination, executive support and workplace experience in one genuinely diverse role.
n Working closely with the Executive Business Partner and wider corporate team, you'll be at the heart of the office -creating a welcoming environment, keeping the day-to-day operations running smoothly and providing high-level support across the business.

n

What's in it for you?

n

n
- Full-time permanent position based in Chatswood
n
- This role is office based, Mon - Fri: 9am - 5.30pm
n
- $85,000.00 package
n
- Join a highly professional and collaborative corporate environment
n
- A genuinely varied role combining office management + executive support
n
- Work closely with senior leaders and key stakeholders across the business
n




- Opportunity to take ownership and make a real impact on the workplace experience
n

n

What will you be doing?

n

n
- Be the friendly and professional first point of contact for visitors and guests
n
- Keep the office looking its best, ensuring meeting rooms, kitchens and breakout spaces are organised and well maintained
n
- Coordinate couriers, mail, office supplies and general office requirements
n
- Liaise with building management, contractors and external suppliers
n
- Manage maintenance requests and help drive workplace improvements
n
- Coordinate new starter requirements including workspaces and inductions
n
- Organise catering and meeting requirements for workshops, training and corporate meetings
n
- Get involved in employee engagement initiatives, office events and team activities
n
- Provide high-quality administrative support to the Executive Business Partner and broader leadership team
n
- Coordinate busy calendars, meetings and appointments
n
- Arrange domestic and international travel, including flights, accommodation and detailed itineraries
n
- Prepare and format presentations, reports, correspondence and other business documents
n
- Assist with expenses, corporate card reconciliations and invoice processing
n
- Support business projects, governance activities and ad hoc initiatives
n
- Maintain accurate records and systems across the business
n
- Handle confidential information with absolute discretion and professionalism
n

n

About you:

n

n
- 3+ years' experience in office coordination, administration, reception, executive support, team assistance or a similar role
n
- Excellent organisation and time management skills
n
- The ability to juggle multiple priorities without losing sight of the detail
n
- Strong communication and stakeholder management skillsA naturally proactive, solutions-focused approach
n
- Advanced Microsoft Office skills across Outlook, Word, PowerPoint and Excel
n
- Experience coordinating travel and supporting senior stakeholders
n
- A professional, approachable and service-focused personality
n
- The confidence to work autonomously while being a collaborative team player
n

n

If you're a natural organiser, exceptional communicator and someone who loves being the backbone of a busy corporate office, we want to hear from you!

n

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📌 Office Coordinator & Executive Business Support (Ryde)
🏢 MAYDAY Recruitment Group - Winner Outstanding Agency 2023
📍 Ryde