Job Description

Paynter Dixon Pty Limited
n Maroochydore, Sunshine Coast QLD
n Administration & Office Support / Construction
n Full time

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Salary range $120k -$140K

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WHS Administrator

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ABOUT US

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For more than a century, Paynter Dixon has contributed to the delivery of projects that help shape communities across Australia. As a family-owned business established in 1914, our longevity has been built on strong relationships, dependable delivery and a commitment to doing things the right way.

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Today, we continue to evolve alongside the industry, combining experience with forward-thinking practices to deliver smarter and more sustainable outcomes. We encourage our people to think proactively, challenge conventional approaches and take accountability for the work they do, creating a culture built on collaboration, trust and continuous improvement.

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As we continue expanding our presence in Queensland, we bring with us the capability, stability and reputation that have underpinned Paynter Dixon's success for generations.

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THE OPPORTUNITY

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Support WHS. Keep the project organised. Build your career.

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We are seeking a WHS Administrator to join our project team at SOL Apartments in Maroochydore.

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Reporting to the WHS Coordinator, this is a junior site-based role providing administration and coordination support across the project's Work Health and Safety systems and processes.

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This is an excellent opportunity for someone looking to develop their career in WHS administration and construction, while gaining practical experience working within a major multi-storey residential construction project.

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You will work closely with the WHS Coordinator, Site Manager, Foremen, subcontractors and broader project team to ensure WHS records, systems and documentation are maintained accurately and efficiently.

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THE PROJECT – SOL APARTMENTS, MAROOCHYDORE

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SOL Apartments is one of the first major residential developments within the Maroochydore City Centre and forms part of the broader transformation of the emerging CBD.

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Delivered for Walker, the project comprises two multi-storey residential towers above a podium structure, incorporating residential apartments, podium car parking, activated ground-floor spaces, integrated landscaping and premium resident amenities.

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Working on SOL Apartments will provide valuable exposure to:

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- Multi-storey residential construction
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- A live construction site environment
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- WHS systems and processes
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- Subcontractor management
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- Worker and contractor inductions
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- Site safety documentation
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- Hammertech administration
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- Safety inspections and reporting
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- Training and competency records
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- Construction project administration
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THE ROLE

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Reporting to the WHS Coordinator, you will provide day-to-day administrative support to help maintain the project's WHS systems and documentation.

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This role is ideal for someone who is highly organised, detail-focused and interested in developing their career within construction and workplace health and safety.

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You will be supported by the WHS Coordinator and wider project team while gaining practical experience in a professional construction environment.

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KEY RESPONSIBILITIES

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- Provide day-to-day administrative support to the WHS Coordinator.
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- Maintain accurate and up-to-date WHS records and documentation.
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- Assist with the administration of the Hammertech WHS management system.
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- Assist with worker and subcontractor registrations and inductions.
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- Maintain training, competency and induction records.
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- Assist with uploading and maintaining WHS documentation, photographs and inspection records.
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- Track outstanding WHS actions and follow up with relevant personnel as directed.
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- Assist with the administration of toolbox talks, safety meetings and training sessions.
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- Prepare attendance records, meeting minutes and action registers.
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- Assist with maintaining WHS registers and project records.
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- Assist with preparing weekly and monthly WHS reports.
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- Support the WHS Coordinator with site inspections and safety activities.
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- Assist with maintaining safety signage, communication material and WHS noticeboards.
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- Identify missing or incomplete documentation and elevate issues to the WHS Coordinator.
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- Assist with collecting WHS information and statistics.
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- Maintain accurate electronic and hard-copy records where required.
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- Liaise professionally with workers, subcontractors and project team members regarding administrative requirements.
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- Immediately escalating any safety concern, incident, hazard or unsafe condition to the WHS Coordinator or relevant site management.
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ABOUT YOU

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- Highly organised and detail-oriented.
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- Confident using computers and Microsoft Office.
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- Comfortable working with systems,



registers and documentation.
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- A strong communicator who can build positive relationships with site personnel and subcontractors.
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- Reliable, proactive and willing to learn.
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- Comfortable working in a fast-paced construction environment.
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- Able to manage competing priorities and meet deadlines.
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- Professional and approachable.
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- Interested in developing a career in WHS and/or construction.
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- Able to work both independently and as part of a team.
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EXPERIENCE & QUALIFICATIONS

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- Previous administration experience, preferably within construction, WHS or a project workplace.
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- Experience maintaining records, registers or documentation.
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- Good computer literacy and Microsoft Office skills.
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- Experience with Hammertech, Procore or similar systems would be advantageous.
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- Construction industry experience would be advantageous.
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- A White Card would be advantageous.
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- A WHS qualification or studies towards a WHS qualification would be advantageous, but is not essential.
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This is a junior support role, so we are open to candidates who have strong administration skills and a genuine interest in developing within WHS and construction.

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THE IDEAL CANDIDATE

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- Takes pride in keeping information accurate and organised.
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- Notices when documentation is missing or incomplete.
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- Is comfortable asking questions and learning new systems.
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- Has a positive and professional attitude.
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- Can communicate confidently with different levels of the project team.
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- Understands the importance of confidentiality and accurate record keeping.
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- Wants to develop practical experience in a construction environment.
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- Is committed to workplace health and safety.
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WHY PAYNTER DIXON?

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At Paynter Dixon, you'll join a business with over 100 years of history, a reputation for delivering quality projects and a culture built on trust, accountability and teamwork.

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In return, we offer:

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- The opportunity to work on a landmark Sunshine Coast development.
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- Practical exposure to WHS within a major construction project.
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- Support and mentoring from an experienced WHS Coordinator and project team.
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- The opportunity to develop your career within construction and WHS.
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- Exposure to industry-leading project systems and processes.
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- A collaborative and supportive project environment.
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- Long-term career opportunities with a growing Queensland business.
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- A workplace that values safety, quality and professional development.
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📌 WH&S Administrator (Queensland)
🏢 Paynter Dixon
📍 Queensland