Job Description

The company

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Our client is a privately owned Australian property investment and development business with a growing portfolio of high-quality property assets and projects. The business works closely with its principal shareholders, senior management, professional advisers and external partners across a range of corporate and property-related matters. With a long-term, entrepreneurial and relationship-driven approach, the organisation operates in a high-trust environment where discretion, professionalism and attention to detail are highly valued.

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The role

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An exceptional prospect is available for an experienced Personal Assistant to the CEO. This is a high-trust, varied role providing executive and administrative support to the CEO, while acting as a key point of connection between the CEO, internal team, shareholders, Family Office and external advisers.

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The role is bilingual, requiring fluency in both Mandarin and English, with a significant focus on translation, bilingual reporting and the preparation and organisation of important corporate, financial, legal and property documentation.

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The role is available on either a permanent full-time or part-time basis. It will be based onsite. Some key responsibilities will include:

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Executive support

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- Manage the CEO's diary, meetings, travel and day-to-day priorities
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- Coordinate shareholder, management and project meetings, including agendas, minutes and follow-up of actions
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- Act as a key point of contact for the CEO's office, ensuring matters are followed through efficiently
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- Prepare correspondence, presentations,



reports and other materials as required
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Bilingual documentation & translation

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- Translate company reports and other business materials between Mandarin and English
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- Prepare bilingual reporting materials for shareholders and senior stakeholders
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- Translate, organise and maintain key legal, financial and property documents
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- Maintain accurate filing, records and information management for the CEO's office
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Internal & external coordination

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- Liaise confidently with internal teams, shareholders, advisers and other external stakeholders
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- Follow up outstanding matters on behalf of the CEO and ensure deadlines are met
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- Coordinate information and communication across multiple parties and workstreams
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Shareholder & Family Office support

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- Provide day-to-day support to principal shareholders and the Family Office
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- Coordinate travel, itineraries, events and other arrangements
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- Assist with hosting and liaising with visitors and senior stakeholders
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- Manage a range of practical and ad hoc requests requiring initiative, flexibility and discretion
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Projects & other support

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- Assist the CEO with research and special projects
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- Support event coordination and other initiatives
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- Take ownership of ad hoc tasks and priorities as they arise
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The successful candidate

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You will be an experienced Executive Assistant, Personal Assistant or senior administrator who is comfortable operating in a high-trust environment and supporting senior stakeholders. You will ideally bring:

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- Minimum 3 years' experience as an Executive Assistant, Personal Assistant or in a senior administrative role
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- Experience supporting a CEO or other C-suite executive highly regarded
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- Fluent Mandarin and English, with the ability to communicate and translate confidently in both languages
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- Experience working with bilingual documentation and written business communications
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- Background in property, finance, Family Office or professional services advantageous
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- Experience in a Chinese–Australian business environment, particularly a family-owned or founder-led business, advantageous
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- Excellent written and verbal communication skills
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- Strong attention to detail, particularly across documents, numbers and written communication
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- A naturally discreet and highly confidential approach
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- The flexibility and practicality to manage a broad and varied remit, including ad hoc and personal arrangements
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- A polished, professional and hospitable manner when dealing with guests and senior stakeholders
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- Strong judgement, initiative and the ability to anticipate what needs to be done
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- The ability to work calmly and effectively in a fast-paced environment
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www.aligntalent.com.au

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📌 Personal Assistant - Mandarin Speaking (Victoria)
🏢 Align Talent
📍 Victoria