Job Description

18-Month Contract | Adelaide, CBD location

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An exciting opportunity is available for an experienced Project Administrator to join a Development Project team within a well-established organisation in the energy and infrastructure sector.

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This is a great opportunity for someone who enjoys working in a project environment, coordinating multiple priorities and being the person who keeps the team organised and projects moving forward.

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About the Role

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Working closely with the Development Project team, you will provide comprehensive administrative and coordination support across a range of project activities.

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You will play an important role in maintaining project documentation, coordinating meetings and workshops, tracking project milestones and actions, preparing reports and ensuring project systems and records are maintained accurately.

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This is a busy and varied role that will suit someone who is highly organised, proactive and confident working with a range of internal and external stakeholders.

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Key Responsibilities

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Project Administration

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- Maintain accurate project documentation, records and filing systems
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- Coordinate and distribute meeting agendas, minutes and action items
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- Track project milestones, deadlines and deliverables
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- Update project schedules and status reports
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- Maintain document version control and ensure project standards are followed
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Coordination & Stakeholder Support

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- Coordinate meetings, workshops and project events
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- Liaise with project team members, stakeholders, suppliers and other external parties
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- Distribute project communications and updates
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- Follow up outstanding actions, decisions and deliverables
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- Support Project Managers with day-to-day project administration
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Reporting & Project Tracking

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- Maintain project registers, including risks, issues, actions and decisions
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- Collect and consolidate project progress information
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- Prepare regular project reports, dashboards and presentations
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- Monitor and report on project administration activities
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- Assist with project planning, scheduling and resource coordination
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Procurement & Administration

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- Support the procurement of goods and services in line with project requirements
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- Raise purchase requisitions and purchase orders
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- Maintain supplier and contractor records
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- Process invoices and expense claims
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- Liaise with suppliers regarding orders and delivery schedules
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- Assist with project expenditure tracking
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Systems & Governance

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- Maintain project management systems, tools and databases
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- Ensure project records are accurate and up to date
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- Support audits, reviews and compliance activities
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- Assist with onboarding and off boarding project team members
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- Support document control and governance requirements
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About You

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We're looking for someone with previous experience providing project administration within a project, program or business environment.

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You Will Ideally Have

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- Experience working within a project, program, infrastructure, engineering, construction, energy or similar environment
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- Solid organisational and time management skills
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- Experience coordinating meetings, workshops and stakeholder communications
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- Demonstrated experience maintaining project documentation and records
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- Experience tracking project actions, milestones and deliverables
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- Strong written and verbal communication skills
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- Excellent attention to detail and the ability to manage competing priorities
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- Confidence working with a range of internal and external stakeholders
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- A proactive and solutions-focused approach
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- Strong Microsoft Office skills, particularly Excel, Word, PowerPoint, Outlook, Teams and SharePoint
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- The ability to quickly learn and navigate project management and business systems
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📌 Project Administrator (South Australia)
🏢 EGM Recruitment
📍 South Australia