Job Description

Minetek is a global air, water and sound solutions provider based here in Australia. The business is a leader in the provision of water evaporation, water management, underground ventilation, sound attenuation and noise control solutions

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With over 150 years combined experience, the business has successfully delivered thousands of 'world-first' projects for hundreds of clients across the globe.

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About the Role:

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We are seeking a highly organised, proactive and commercially minded Executive Assistant to provide high-level administrative and operational support to senior leadership.

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The role will require someone who can work with a high degree of discretion and independence, confidently communicate with internal teams and external stakeholders, and anticipate requirements before they become issues.

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This position is based in our North Sydney office.

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Key Responsibilities:

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Executive Support

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- Provide high-level administrative and organisational support to senior leadership.
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- Manage complex calendars, appointments, meetings and competing priorities.
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- Coordinate internal and external meetings, including preparation of agendas, meeting materials and relevant documentation.
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- Monitor executive commitments and ensure follow-ups and actions are completed.
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- Prepare, format and review correspondence, reports, presentations and other executive documents.
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- Assist with preparation for leadership meetings, presentations and business reviews.
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- Maintain accurate records of key decisions, actions and commitments.
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- Handle confidential and commercially sensitive information with a high level of discretion.
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Communication & Stakeholder Coordination

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- Act as a professional point of contact between the executive and internal and external stakeholders.
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- Coordinate communication across departments and ensure important information reaches the appropriate stakeholders.
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- Draft and coordinate emails, correspondence and executive communications.
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- Build effective working relationships with employees, clients, suppliers, partners and other stakeholders.
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- Follow up outstanding information, approvals and actions on behalf of the executive.
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Travel & Logistics

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- Coordinate domestic and international travel arrangements, including flights, accommodation, ground transport and itineraries.
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- Prepare detailed travel schedules and supporting documentation.
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- Coordinate meetings and logistics around executive travel.
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- Assist with travel-related administration, expenses and reconciliations.
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- Respond quickly and effectively to changes in travel or scheduling requirements.
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Skills and Qualifications:

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- Proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator or similar role.
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- Experience supporting executives or members of a leadership team.
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- Strong diary, calendar and meeting management skills.
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- Experience working across multiple locations or with international stakeholders.
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- Experience coordinating domestic and international business travel.
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- Proficiency with Microsoft Office, particularly Outlook, Word, Excel and PowerPoint
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- Familiarity with project management, CRM (HubSpot), ERP or document-management systems.
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- Experience working in mining, engineering, manufacturing, construction or another technical/industrial environment is an advantage.
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- Excellent written and verbal communication skills.
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- Strong organisational and time-management skills.
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- Demonstrated ability to manage multiple priorities and competing deadlines.
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- High level of attention to detail and accuracy.
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- Ability to work independently and use initiative.
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- Demonstrated discretion when handling confidential information.
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- Robust stakeholder management and interpersonal skills.
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- Ability to quickly learn and work across different systems and business platforms.
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Culture and Benefits

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Minetek is an organisation with robust company values, a business that cares about the personal and professional development of its employees. We work hard to provide a work environment that encourages open communication and collaboration, whilst remaining constantly mindful of what it takes to evolve a culture that will support long-term employee engagement.

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We are offering a competitive salary package, along with exceptional company benefits. For your excellent performance, you will also be rewarded with career development opportunities and great team support.

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📌 Executive Assistant (New South Wales)
🏢 MINETEK
📍 New South Wales