Job Description

We are seeking an experienced and highly organised Executive Assistant to support one of our Co-CEOs and the Seed Heritage Creative Director. This pivotal role ensures seamless daily operations and effective time management, while maintaining professional communication across internal teams and external stakeholders.

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Reporting directly to the Co-CEO, you will provide high-level administrative support, manage complex calendars, coordinate meetings, and oversee confidential documentation. You will also support budgeting processes, track departmental spend, and assist with travel and event coordination. This is a fast-paced role requiring discretion, initiative, and exceptional organisational skills.

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THE ROLE:

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- Manage diaries, schedule meetings, and prioritise appointments for the Co-CEO and Seed Creative Director.
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- Draft and prepare reports, presentations, and communications.
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- Maintain confidential records and follow up on meeting actions.
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- Oversee Concur expense management for executives and leadership team.
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- Organise store/warehouse visits and act as a gatekeeper for executive time.
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- Assist with budget consolidation, tracking, and reporting.
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- Partner with Finance on accruals, forecasting, and reconciliations.
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- Coordinate domestic and international travel, tracking costs and identifying efficiencies.
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- Plan and manage executive events, ensuring budgets and communications are handled professionally.
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THE IDEAL CANDIDATE:

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- Minimum 5 years' experience as an Executive Assistant to senior executives.
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- Retail industry experience preferred but not essential.
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- Tertiary qualification in business management or equivalent is highly desirable.
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- Proficient in Microsoft Office Suite and other relevant applications.
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- Exceptional attention to detail, time management, and organisational skills.
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- Professional communication skills, both written and verbal.
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- Ability to handle sensitive information with discretion and confidentiality.
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- Demonstrated initiative and ability to work independently in a quick-paced environment.
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WHY JOIN THE BRANDBANK GROUP TEAM?

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- Generous discounts across all Brandbank Brands!
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- Opportunity to work for a uniquely Australian Retail Group with a global vision
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- Supportive team culture and environment
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- Employee Referral Program - be rewarded for referring great new people to our team
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- Health and Wellness initiatives with access to Employee Assistance Program
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- Brandbank Day - An additional day's leave to use however you like - whether it's for life admin, cultural celebrations, or simply recharging.
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- You & Your Mate - Yes, we mean your dog! Bring your furry friend to work and make your day that little bit brighter.
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- Sample Sales - Exclusive access to product samples at great prices - a fun and exciting benefit for anyone who loves our brands.
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- Pantry Perks - Free breakfast and snacks available on-site for a quick pick-me-up.
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- End-of-Trip Facilities - Including bike stands, showers, towel service, and ironing boards for those commuting in active ways.
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ABOUT BRANDBANK GROUP:

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Brandbank was founded on bold creative thinking. We exist to ensure that the entire experience of a brand is brilliantly designed and beautifully connected, and the customer is at the heart of everything we do. Our growing business is built on a house of carefully curated brands, each chosen for a specific reason to deliver rich connections to our customers. Brandbank Group consists of Seed Heritage, Unison, allkinds, Commonry & kikki.K.

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To learn more and see all job listings, visit: https://www.brandbankgroup.com.au/our-talent/join-our-team

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📌 Executive Assistant (Victoria)
🏢 Seed Heritage
📍 Victoria