Job Description

14th August, 2026

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Project Coordinator - Systems Integration Team
n Company: Integration Kings
n Location: Melbourne, VIC (Hybrid / In-Office)
n Employment Type: Full-Time
n Salary: $80,000-$90,000 plus superannuation

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About Integration Kings

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Integration Kings delivers practical system-integration solutions that help businesses improve workflows, connect technology platforms and operate more efficiently.
n We pride ourselves on high-quality delivery, clear communication and close collaboration with our clients, vendors and internal teams.

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About the Role

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We are seeking a highly organised and technically capable Project Coordinator to join our Systems Integration Team.
n In this role, you will coordinate the end-to-end delivery of software and system-integration projects. You will manage project schedules, documentation, stakeholder communication, task allocation and implementation activities to help ensure projects are delivered on time and to the required standard.
n Reporting to the Operations Manager and working closely with technical team members, clients and external vendors, you will play a key role in maintaining project visibility, resolving delivery issues and supporting successful system implementations.

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Key Responsibilities

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- Coordinate system-integration projects from initial planning through implementation, testing, go-live and completion.
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- Develop and maintain project plans, schedules, milestones, action registers and task-tracking systems.
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- Coordinate activities between clients, internal technical teams, software vendors and other stakeholders.
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- Assist with gathering,



documenting and confirming business and technical requirements.
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- Monitor project progress, dependencies, risks, issues and change requests, escalating matters where required.
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- Organise project meetings and prepare agendas, minutes, action items and progress reports.
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- Provide clear and timely project updates to management, clients and delivery teams.
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- Coordinate customer onboarding, system configuration, user acceptance testing, training and implementation activities.
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- Allocate and monitor support and implementation tasks to ensure they are assigned to the appropriate team members.
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- Maintain accurate project records, technical documentation and time entries.
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- Identify recurring delivery issues and recommend improvements to systems, workflows and internal processes.
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- Support the development and standardisation of project-management procedures, templates and best practices.
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- Help ensure each project is delivered within the agreed scope, timeframe and quality requirements.
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About You

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- Demonstrated experience in project coordination, project administration or implementation support, preferably within IT, SaaS, software, BPO, finance or systems integration.
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- Strong organisational skills and the ability to manage multiple projects, deadlines and competing priorities.
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- Experience coordinating cross-functional teams, clients, technical specialists and external vendors.
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- Sound understanding of software implementation, customer onboarding or system-integration processes.
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- Robust written and verbal communication skills, with the ability to explain project requirements and issues clearly.
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- Experience preparing project plans, progress reports, meeting records and implementation documentation.
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- Strong attention to detail and a disciplined approach to record-keeping and follow-up.
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- Practical problem-solving skills and the ability to identify risks before they affect project delivery.
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- Confidence using project-management, ticketing, CRM or workflow-management platforms.
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- Relevant tertiary qualifications in project management, information systems, business, accounting or a related discipline.
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- A postgraduate qualification in project management or equivalent professional training will be highly regarded.
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What We Offer

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- A collaborative and supportive hybrid and in-office working environment.
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- Regular alignment meetings with management to support performance and professional development.
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- Exposure to diverse clients, technologies and global markets.
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- The opportunity to coordinate meaningful system-improvement and integration projects.
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- A growing role with scope to contribute to the development of internal project-delivery systems and standards.
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📌 Project Coordinator - System Integration (Victoria)
🏢 Csmigration
📍 Victoria