Job Description

About the Role

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Airswift is recruiting an experienced NWS Offshore Coordinator to support a major offshore energy operation. This role provides high-level administrative, travel, logistics, and business support to the NWS Offshore Asset Leadership Team and key stakeholders across the business. The successful candidate will play a critical role in coordinating people, processes, travel, and operational activities, ensuring the productive delivery of offshore business objectives. This position would suit a highly organised professional who thrives in a fast-paced environment, can manage competing priorities, and enjoys working across multiple stakeholder groups.

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Key Responsibilities

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Leadership Team Support

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- Provide high-level administrative and coordination support to the NWS Offshore Asset Leadership Team.
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- Manage calendars, meeting schedules, team communications, and shared mailbox activities.
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- Coordinate workshops, meetings, site visits, team events, and catering requirements.
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- Support employee recognition and reward initiatives.
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- Facilitate collaboration between offshore operations teams and the wider business.
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Purchase-to-Pay & Business Systems Support

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- Process invoices, payments, purchase requisitions, purchase orders, and service entries.
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- Maintain accurate records and supporting documentation in accordance with company governance requirements.
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- Provide administrative support within SAP S/4HANA and other business systems.
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- Assist with onboarding and maintaining service providers and contractors.
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- Coordinate payments relating to travel, accommodation, training, and operational activities.
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Travel & Logistics Coordination

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- Coordinate workforce mobilisation, travel, accommodation, and roster-related logistics.
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- Manage booking arrangements, amendments, and travel-related queries.
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- Support offshore personnel logistics to meet operational requirements.
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- Liaise with vendors and service providers to ensure onboarding and compliance requirements are met.
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Continuous Improvement

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- Identify opportunities to improve administrative and business processes.
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- Support the implementation of process improvements across offshore operations.
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- Assist with reporting, document management, and business support initiatives.
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About You

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- Previous experience in administration, travel coordination, executive support, operations support, or a similar role.
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- Experience working within the energy, resources, mining, industrial, engineering, or offshore sectors.
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- Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
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- Excellent stakeholder engagement and communication skills.
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- High attention to detail and commitment to accuracy.
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- Advanced Microsoft 365 skills, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint.
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- Experience using SAP S/4HANA or similar ERP/business systems.
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- Exposure to Power BI and document management platforms.
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- Experience coordinating workforce travel, mobilisation, and accommodation logistics.
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- Ability to work independently while supporting a broad range of stakeholders.
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- Ability to meet offshore training and compliance requirements, including travel to offshore assets if required.
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Only Australian Citizens or Permanent Residents (PR) will be considered for this role.

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📌 Offshore Services Coordinator (12 months) (Perth)
🏢 Airswift
📍 Perth