We are seeking a proactive and highly organised Executive Assistant to play a key role in supporting our leadership team. This is a varied and fast-paced position that combines executive support, office coordination, stakeholder engagement, and event management. This opportunity is ideal for an experienced Executive Assistant who thrives in a professional environment, enjoys taking ownership, and can confidently manage competing priorities. You will be a trusted partner to senior leaders and an integral part of a collaborative team committed to delivering exceptional outcomes.

Key responsibilities

- Provide professional, efficient and confidential administrative support to our leadership team.
- Manage complex calendars, travel arrangements, meetings and related logistics for leaders and staff.
- Act as a central point of contact for management and employees, building strong working relationships across the business.
- Support the coordination of executive and board-level visits, including scheduling, travel and event arrangements.
- Reconcile expense claims, credit card statements, purchase orders and accounts payable activities.
- Organise and coordinate client, employee and corporate events, ensuring successful delivery within budget and timeframe requirements.
- Compile monthly reports and board-quality documentation through collaboration with stakeholders across the business.
- Identify and implement process improvements that enhance efficiency and support a growing organisation.

What you bring to the role

- Solid experience as an Executive Assistant, supporting senior leaders within a busy and professional environment.
- Exceptional organisational skills, strong attention to detail, and the ability to manage multiple priorities while maintaining a high standard of service.
- Advanced Microsoft Office skills.




- Demonstrated experience coordinating complex schedules, travel arrangements and executive-level activities.
- Experience contributing to process improvement initiatives within a growing business.
- Previous exposure to the engineering, professional services, construction or project delivery sectors would be advantageous.

About us

With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, creative and sustainable, we think globally while acting locally. At Hatch, we are passionate about creating positive change.

What we offer

- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Collaborative, values-driven culture focused on innovation and excellence

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Engineering & Project Management Services 1,001-5,000 employees

Hatch is an employee-owned, multidisciplinary professional services firm that delivers a comprehensive array of technical and strategic services, including consulting, information technology, engineering, process development, and project and construction management to the Mining, Metallurgical, Energy, and Infrastructure sectors.



Hatch has served clients for over six decades with corporate roots extending over 100 years and has project experience in more than 150 countries around the world. With over 10,000 people in over 65 offices, the firm has more than $35 billion in projects currently under management.

Clients recognize Hatch for its ability to bridge the gaps between research and innovative technologies, and between engineering and reliable operations. We are particularly known for working with senior client management to develop business strategies; managing and optimizing production; executing projects that involve the scale-up of process technologies; and managing startups, commissioning and ramp-ups.

Source: this is an extract from the company’s own website.

Hatch is an employee-owned, multidisciplinary professional services firm that delivers a comprehensive array of technical and strategic services, including consulting, information technology, engineering, process development, and project and construction management to the Mining, Metallurgical, Energy, and Infrastructure sectors. Hatch has served clients for over six decades with corporate roots extending over 100 years and has project experience in more than 150 countries around the world. With over 10,000 people in over 65 offices, the firm has more than $35 billion in projects currently under management.

Clients recognize Hatch for its ability to bridge the gaps between research and innovative technologies, and between engineering and reliable operations. We are particularly known for working with senior client management to develop business strategies; managing and optimizing production; executing projects that involve the scale-up of process technologies; and managing startups, commissioning and ramp-ups.

Source: this is an extract from the company’s own website.

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📌 Executive Assistant (Queensland)
🏢 Hatch
📍 Queensland