Job Description

Luxury Skincare & Aesthetic Medicine | Melbourne CBD

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An exciting opportunity is available to work directly with the founder of a growing, doctor-led cosmetics and aesthetic medicine group.

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This is not a conventional receptionist or purely administrative position. We are looking for an intelligent, highly organised and resourceful person who wants to help build a distinctive Australian luxury skincare brand while supporting projects across cosmetic medicine, professional education and events.

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You will become the founder's trusted operational partner—helping transform ideas into well-organised, completed projects.

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KEY RESPONSIBILITIES

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- Supporting the founder with priorities, correspondence, scheduling and follow-up
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- Coordinating cosmetic product development, packaging, manufacturers and suppliers
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- Monitoring orders, inventory, deliveries and project timelines
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- Supporting e-commerce operations and customer communication
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- Coordinating product launches, professional trainings, awards and special events
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- Preparing presentations, documents, spreadsheets and project plans
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- Liaising professionally with doctors, clinics, suppliers and business partners
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- Assisting with marketing coordination, social media content and brand presentation
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- Creating practical systems so that projects remain organised and nothing is overlooked
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- Researching opportunities and independently resolving day-to-day operational issues
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ABOUT YOU

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You are proactive, polished and exceptionally reliable.



You do not wait to be reminded—you anticipate, follow through and take pride in completing work to a high standard.

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You will ideally have:

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- At least three years' experience in executive assistance, operations, project coordination, beauty, skincare, medical aesthetics or a premium consumer brand
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- Excellent written and spoken English
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- Strong organisational skills and meticulous attention to detail
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- Confidence communicating with senior professionals and international suppliers
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- Experience with Microsoft Office or Google Workspace; Shopify and Canva experience would be advantageous
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- Good commercial judgment and the ability to manage several priorities
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- Discretion, maturity and respect for confidential information
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- Genuine interest in skincare, aesthetics, luxury branding and business development
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- A long-term mindset and enthusiasm for growing with the organisation
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WHAT WE OFFER

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- Direct involvement in developing an emerging Australian luxury skincare brand
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- Wide-ranging and meaningful work across cosmetics, medicine, education and events
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- Considerable responsibility, autonomy and opportunity for professional growth
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- A creative, entrepreneurial environment where strong ideas are valued
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- Melbourne CBD location with some flexibility after the initial training period
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- Initially three days per week, with the possibility of increasing as the business grows
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- Approximately $40–$48 per hour plus superannuation, depending on experience
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