Job Description

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- Support the effective day-to-day running of the Institute's Bundoora site
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- Coordinate facilities operations, reception and visitor services, laboratory preparatory services, warehouse and logistics support, workplace health and safety, and contractor coordination
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- Work closely with the Operations Coordinator, Manager Logistics & Services, Preparation Services Supervisor and other operational teams
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- Provide on-site operational support to staff, researchers, contractors and visitors
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- Provide administrative, procurement, records management and reporting support across the Institute's satellite sites
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- Maintain accurate operational documentation
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- Support compliance activities and contribute to consistent service delivery across the wider network
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- Respond to changing operational priorities
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- Contribute to continuous improvement of facilities, logistics and workplace services supporting research and business operations
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Requirements

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- Experience in facilities, operations, logistics, warehouse, administration or a related environment
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- Experience coordinating operational activities, service requests or contractor support
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- Knowledge of inventory management, warehouse operations or logistics processes
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- Solid organisational skills and attention to detail
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- Well-developed customer service and stakeholder engagement skills
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- Understanding of workplace health and safety requirements
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- Current driver's licence and ability to undertake site-based operational activities
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- Ability to build effective working relationships with staff,



contractors and visitors
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- Practical, proactive and solutions-focused approach
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- Ability to work independently and as part of a team
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- Reliable, adaptable and responsive to changing operational needs
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- Commitment to safety, compliance and continuous improvement
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- CV, cover letter and a document addressing the key selection criteria in PDF format
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Core Competencies

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Demonstrates expertise in facilities operations, logistics coordination, and administrative support, with a strong focus on compliance, safety, and continuous improvement in service delivery. Proven ability to manage operational documentation and build effective relationships with stakeholders.

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Highest-signal resume keywords

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- Facilities Operations
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- Logistics Coordination
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- Inventory Management
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- Workplace Health And Safety
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- Customer Service
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ATS Optimization Keywords

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Hard Skills

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- Facilities Management
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- Logistics Support
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- Warehouse Operations
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- Operational Documentation
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- Procurement
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- Records Management
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- Service Request Coordination
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- Compliance Activities
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- Operational Support
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- Inventory Management
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Soft Skills

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- Organisational Skills
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- Attention To Detail
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- Stakeholder Engagement
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- Proactive Problem Solving
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- Team Collaboration
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Certifications & Qualifications

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- Current Driver's Licence
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Industry Keywords

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- Operational Activities
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- Visitor Services
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- Contractor Coordination
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- Continuous Improvement
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- Health And Safety Requirements
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📌 Operations Officer (Victoria)
🏢 Jobtailor
📍 Victoria