Job Description

We are seeking an organised and proactive Vendor Compliance & Fleet Coordinator to join a busy operational team. This role will be responsible for coordinating vendor compliance, onboarding and administration, while also overseeing key fleet management activities.

n

This is a excellent opportunity for someone who enjoys working across compliance, administration, vendor management and fleet operations, with strong attention to detail and the ability to manage multiple priorities.

n

About the Role

n

We are seeking an organised and proactive Vendor Compliance & Fleet Coordinator to join a busy operational team. This role will be responsible for coordinating vendor compliance, onboarding and administration, while also overseeing key fleet management activities.

n

This is a great opportunity for someone who enjoys working across compliance, administration, vendor management and fleet operations, with strong attention to detail and the ability to manage multiple priorities.

n

Key Responsibilities

n

Vendor Compliance & Management

n

n
- Maintain and track the vendor compliance register, ensuring upcoming expiries are identified and communicated promptly.
n
- Follow up corrective actions and proactively escal...
n
- Provide vendor compliance evidence to Contract and Compliance Managers.
n
- Coordinate supplier reviews against contractual requirements.
n
- Assist with the selection and interview process for new vendors alongside the Service Delivery team.
n
- Manage the onboarding of newly approved vendors from initial interview through to induction.
n
- Oversee ID Card applications, including reviewing requirements and escalating issues as required.
n
- Monitor vendor insurance requirements, ensuring policies remain current and communicating upcoming expiries to relevant stakeholders.
n




- Work with Procurement and Facilities Management teams to maintain accurate vendor records.
n

n

Reporting & Administration

n

n
- Establish and maintain SharePoint records for vendor and fleet documentation in line with company requirements.
n
- Identify opportunities to improve systems, processes and operational efficiency.
n
- Support internal audits and compliance reviews.
n
- Produce and distribute weekly vehicle speed reports.
n
- Prepare monthly vehicle status and vendor compliance reports for management.
n
- Maintain and prepare monthly insurance expiry tracking reports.
n
- Assist with business, technical and process analysis to identify areas for improvement.
n
- Coordinate training and communicate changes to processes and procedures to relevant stakeholders.
n

n

Fleet Management

n

n
- Oversee the day-to-day administration of the company fleet.
n
- Track vehicle locations, usage and compliance.
n
- Coordinate vehicle claims, including incident documentation and liaison with insurers.
n
- Promote safe driving practices and ensure fleet compliance requirements are maintained.
n
- Attend monthly field staff meetings and provide relevant fleet updates.
n
- Utilise fleet management systems and platforms to maintain accurate records and reporting.
n

n

About You

n

n
- Highly organised with excellent attention to detail.
n
- Experienced in compliance, vendor management, fleet administration or a similar operational environment.
n




- Confident communicating with internal stakeholders, vendors and external suppliers.
n
- Strong at managing deadlines, tracking expiries and following up outstanding actions.
n
- Comfortable working with systems, databases and reporting tools.
n
- Proactive, solutions-focused and able to identify opportunities for process improvement.
n
- Confident preparing reports and presenting information to management.
n
- Able to work independently while also collaborating effectively with a wider team.
n
- Experienced in maintaining accurate documentation and supporting audits or internal reviews.
n

n

Desirable Experience

n

Experience with Navision, SharePoint, ORIX, eRoads or similar vendor, fleet and compliance management systems will be highly regarded.

n

Why Join?

n

This is an excellent opportunity to join a professional and supportive team in a role that offers variety across vendor management, compliance, reporting and fleet operations.

n

If you are an organised coordinator who enjoys keeping things on track, working with multiple stakeholders and improving processes, we'd love to hear from you.

n

Who we are

n

At PERSOL, we connect people to meaningful work and growth.
n With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach.

n

We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives.
n We strongly encourage applications from women, people of Aboriginal and Torres Strait Islander descent, and individuals from all communities.

n

To learn more about life at PERSOL, visit
n Or follow us on LinkedIn at for the latest updates and opportunities.

n

#J-18808-Ljbffr

📌 Fleet & Vendor Administrator (Canberra)
🏢 Programmed GO
📍 Canberra