Job Description

A well-established, member-focused financial institution is seeking an experienced Assistant Company Secretary to join its Legal and Governance team at a key point in the organisation's evolution. This is a high trust role offering direct exposure to the Board, senior executives and regulators with genuine scope to influence governance outcomes.

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The Role

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Reporting to the General Counsel and Company Secretary, you will play a central role in delivering governance and company secretarial support across the group. Acting as a key liaison between Directors, executives and external stakeholders, you will help ensure robust compliance, effective decision making and smooth Board operations.

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Key Responsibilities

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- Coordinate end‐to‐end Board and Committee processes, including agendas, papers, minutes and secure distribution
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- Provide company secretarial support across group entities, including statutory compliance and officeholder obligations
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- Prepare and lodge regulatory and statutory filings with relevant regulators, including accountability updates
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- Support the planning and delivery of the Annual General Meeting, including notices, elections and meeting logistics
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- Maintain statutory registers, governance records and document archives
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- Oversee the organisation's policy governance framework, ensuring policies remain current and fit for purpose
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- Act as a trusted governance contact for Directors,



executives and senior stakeholders
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- Contribute to governance projects, system improvements and process enhancements
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- Provide pragmatic, commercially informed governance advice across the business
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About You

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You will be an experienced governance or company secretarial professional who is comfortable operating in a fast moving, highly regulated environment. You enjoy working closely with senior stakeholders and are equally happy rolling up your sleeves to ensure governance processes run seamlessly.

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You will bring:

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- At least 5 years' experience in company secretarial, legal or corporate governance roles
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- Proven Board and Committee support experience, including high quality minute taking
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- Excellent written and verbal communication skills
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- Confidence dealing with senior executives, Directors and regulators
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- Experience using Board portals (Diligent experience advantageous)
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- A practical, hands on approach with strong attention to detail
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- Ideally strong working knowledge of the Corporations Act and Australian regulatory frameworks
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Why Apply

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- High profile role with direct Board and executive exposure
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- Stable organisation with a strong purpose and values driven culture
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- Opportunity to shape and enhance governance practices
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- Premium Sydney location with flexible, professional working setting
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📌 Assistant Company Secretary | Financial Services (New South Wales)
🏢 Greenfields Executive Recruitment & Search
📍 New South Wales