Job Description

Mater Private Hospital Bundaberg is seeking a highly organised, proactive and professional Executive Support Officer to provide high-level administrative support to the General Manager. This permanent full-time position works 38 hours per week and plays a key role in supporting the efficient operation of the hospital's leadership team.

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In this dynamic and rewarding role, you will coordinate executive schedules, manage correspondence, organise meetings, prepare reports and presentations and support key operational and governance activities. Acting as a trusted partner to hospital leaders, you will help drive effective communication, maintain confidentiality and contribute to the delivery of exceptional healthcare services for the Bundaberg community.

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Salary range: $46.96 - $51.73 per hour plus superannuation and access to not-for-profit salary packaging up to $15,900+ access to many staff benefits!

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What you'll be doing

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- Research, compile and draft information for decision-making and presentations
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- Prepare high-quality written correspondence and reports for distribution
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- Organise and facilitate meetings, including agenda preparation, distribution of materials, and follow-up on action items
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- Exhibit excellent communication skills, including consultation, interpersonal interaction and negotiation
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- Utilise advanced system applications for efficient secretarial and administrative support
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- Act as key point of contact and coordination for Visiting Medical Officer ("VMO") workforce
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- Coordinate, extending to appropriate delegation, CAG and Foundation activities/functions locally (including Mercy Food Services, Mercy Linen Services and Corporate Services where applicable) as directed by relevant CAG stakeholders
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- Assist with preparation of correspondence and distribution of information
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- Authorise staff time and attendance records and applications in accordance with Mater delegations
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About you

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You will have experience in a similar role, ideally in a healthcare setting. You will also meet the below criteria:

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- Qualifications in business administration, healthcare administration or related discipline
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- Minimum of two years experience in a healthcare or hospital setting, preferably in a business support or related hospital support role
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- Ability to promote the Vision, Mission and Values of Mater
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- High level facilitation and influencing skills along with strong decision-making skills with the ability to set, manage and implement priorities
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- Significant, proven experience of identifying, developing, establishing and maintaining strong relationships with both internal and external stakeholders
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- Ability to create and develop collaborative work environments where trust, integrity and open communication are valued
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Mater is Queensland's largest not-for-profit healthcare provider, delivering exceptional care to nearly 700,000 patients each year across 11 (soon to be 12) hospitals. We're leaders in healthcare, education, fundraising & philanthropy and research — and it's our people who make the difference.

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We're looking for passionate individuals to join our team and help shape the future of care. At Mater, you'll be part of a purpose-driven organisation that values innovation, compassion, and excellence.

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- Increase your take-home pay with generous salary packaging options, including meal and entertainment benefits
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- Grow your career with access to industry-leading training and professional development through Mater Education
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- Wellbeing support through our Employee Assistance Program and on-site pastoral care teams
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- Access a range of health and wellbeing services with a corporate discount on private health insurance
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- Exclusive discounts across dining, retail, travel, accommodation (just to name a few!)
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- Stay active with unlimited access to discounted gyms via the Fitness Passport program
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- Convenient, discounted on-site parking
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- Enjoy great food with reduced prices at our campus cafés and coffee spots
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- Join Queensland's Largest and Most Innovative Not-for-Profit Healthcare Team
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Be part of something bigger. Make your move with Mater.

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Applications close Thursday 6th August 2026. Direct applications only — we are not engaging recruitment agencies at this time. All successful candidates may be required to complete pre‐employment checks (including criminal history, working rights, medical and working with children checks).

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Mater offers a safe, supportive, versatile and inclusive workplace where everyone is valued. We welcome applications from people of all backgrounds and abilities. Visit our Reconciliation webpage.

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Mater ensures all children have an environment suitable for their safety and wellbeing through proper supervision and safeguarding practices.

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