Job Description

ABOUT US

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Wightons Lawyers is a progressive, mid-tier regional law firm with offices in Geelong, Corio, Ocean Grove and Winchelsea.

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As one of the leading law firms in the Greater Geelong region, we pride ourselves on delivering professional legal services that exceed our client's expectations in a prompt, professional, honest and effective manner.

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Our slogan "We'll be there" reflects our focus on offering both excellent legal services to our clients and providing a supportive workplace for our team.

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ABOUT THE POSITION

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We are seeking an experienced Legal Assistant to join our diverse commercial law department.

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Commercial Team

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Wightons Lawyers commercial team consists of four Directors (including two Accredited Specialists & Notary Public), four Lawyers and four Legal Assistants.

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This position will see you working across a variety of commercial fields (with no two days the same):

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- Property Law
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- Wills & Estates
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- Commercial & Estate Litigation
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- Retail & Commercial Leasing
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- Buying & Selling businesses
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- Incorporated Associations
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- Business structuring & succession planning
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- Partnership agreements & shareholder agreements
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- Company Incorporations
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- Charitable Trusts
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- Notary Public
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Responsibilities

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- Opening files (electronic & hardcopy);
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- Transcription of dictation;
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- Preparation of:
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- Wills & Powers of Attorney
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- Probate documents
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- Affidavits
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- Court documentation
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- Correspondence (letters, emails, diary notes) – as directed by Lawyers
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- Diary management / making appointments;
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- Attending client appointments with Lawyers to witness documents;
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- Answering, responding to and forwarding calls;
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- Being a key contact for clients, other parties and Solicitors;
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- Taking detailed diary notes and messages;
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- Filing;
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- Invoicing;
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- Time & cost recovery entry;
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- Archiving;
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- Miscellaneous tasks, ie. photocopying, scanning;
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- Lodging Court documentation via various online portals;
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- Preparation of PEXA online workspaces;
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- Accessing and uploading information to Duties Online (DOL);
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- Preparation of Estate distribution documentation (under Lawyer guidance);
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- Requesting payments (via document management system).
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Software Packages

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- Microsoft Office suite;
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- LEAP Legal Software;
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- Various online Court and Victorian Government portals.
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Skills & Experience

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- experience working in a wills and estates, commercial law or property law team (desirable);
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- accurate typing;
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- a flexible and helpful attitude;
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- attention to detail;
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- confidence in dealing with clients, Solicitors and other parties (on phone and in person); and
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- Microsoft Office.
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Values & Employee Benefits

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We value work-life balance, prioritise health and believe in fostering a positive, understanding and supportive work environment.

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- Monthly rostered half day off (following probation period);
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- Regular social functions;
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- Dedicated monthly on-site massages;
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- Generous Parental leave policy;
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- Employee wellbeing initiatives including access to Employee Assistance Program (EAP).
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Visit our website for more details www.wightons.com.au

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📌 Legal Secretary - Commercial Law (North Geelong)
🏢 Wightons Lawyers
📍 North Geelong