Job Description

Temporary Administration & Accounts Support

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Temporary Administration & Accounts Support

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We are seeking a Temporary Administration & Accounts Support team member to provide reliable administrative and financial support across our busy real estate business.

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This is a varied role suited to someone who is highly organised, detail-oriented and confident working with accounts, trust records, settlements and general administration.

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Key Responsibilities

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- Monitor and manage emails and daily administrative requirements.
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- Complete daily receipting for Trust Accounts, including two rental and two sales accounts.
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- Prepare contracts, Form 2s and settlement documentation.
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- Prepare tax invoices for settlements, sales commissions and contractors.
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- Prepare and issue daily settlement tax invoices.
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- Process sales advertising and commission payments in accordance with trust records.
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- Assist with AML requirements for the Sales Division.
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- Prepare and provide receipts and supporting documentation to the bookkeeper.
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- Check, print and prepare invoices for payment by the Director.
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- Check and prepare settlement payments for approval.
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- Check and prepare BAS and IAS payments for approval.
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- Check and prepare advertising disbursements for payment.
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- Follow up outstanding invoices, payments and discrepancies.
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- Maintain accurate financial records, documentation and filing systems.
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- Provide general administrative and accounts support to the team.
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- Provide administrative and accounts advice and support to the sales team.
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- Work closely with the Director, Administration Team and Bookkeeping Team to ensure all financial and administrative tasks are completed accurately and on time.
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Skills & Experience

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The successful candidate will ideally have:

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- Previous administration, accounts or real estate experience.
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- Experience with trust accounting, settlements or property administration (highly regarded).
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- Strong attention to detail and a high level of accuracy.
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- Excellent organisational and time-management skills.
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- The ability to work independently and meet deadlines.
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- A proactive approach and the ability to manage competing priorities.
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- Strong communication skills and a qualified manner.
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- The ability to maintain strict confidentiality when handling financial information.
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- Confidence working with financial records, invoices and payment documentation.
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Reporting Structure

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This position reports directly to Lindsay Battley (Director) and works closely with the Administration Team and Bookkeeping Team.

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The Opportunity

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This is an ideal opportunity for an experienced administration or accounts professional looking for a temporary role with a varied workload in a fast-paced real estate environment. This could also lead to a permanent position with the business in other various roles.

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If you are organised, trustworthy, accurate and enjoy keeping the administrative and financial side of a business running smoothly, we would love to hear from you.

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MUST HAVE REALESTATE LICENCE

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THIS POSITION WILL BE FOR 6-9 MONTHS

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📌 Temporary Administration & Accounts Support (Queensland)
🏢 Ray White
📍 Queensland