The Estimating & Administration Coordinator supports the business across estimating, accounts, budgeting, project administration and general office coordination.
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Key Responsibilities
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- Prepare estimates, quotations and tender submissions.
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- Review drawings, scopes and specifications and obtain subcontractor and supplier pricing.
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- Assist with project budgets, cost tracking, variations and forecasting.
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- Prepare and issue invoices through Xero and assist with accounts payable and receivable.
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- Reconcile invoices, purchase orders and project costs.
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- Provide general administrative support to directors and project teams.
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- Manage diaries, meetings, appointments and key project dates.
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- Book flights, accommodation, transport and prepare travel itineraries.
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- Maintain project files, registers,
compliance documents and company records.
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- Assist with procurement, purchase orders, subcontractor documentation and project setup.
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- Liaise professionally with clients, subcontractors, suppliers and consultants.
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Skills & Experience
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- Robust administration, organisation and time-management skills.
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- Experience with Xero, Microsoft Excel, Word and Outlook.
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- Bluebeam experience is highly regarded.
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- Strong attention to detail and numerical accuracy.
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- Ability to manage multiple priorities and deadlines.
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- Construction, fitout or estimating experience is highly regarded.
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