Real Estate Roles are being advertised every day- is this the perfect opportunity for you?

Ray White Collective is seeking an exceptional Senior Sales Administrator to join their high-performing team at their premier Recent Farm office. This is a critical leadership role at the heart of our sales operation, where you will oversee end-to-end sales processing, ensure flawless legislative compliance and drive operational excellence across the administration team.

The Opportunity

From contract execution to Trust accounting and live auction execution, you will serve as the backbone of our admin engine in a dynamic, fast-paced environment. You'll lead and mentor a talented admin team while managing critical compliance, financial reporting and stakeholder relationships across the business.

What You'll Do

- Prepare, review and verify sales contracts with high accuracy
- Track transactions through to settlement and manage commission disbursements
- Stay ahead of QLD regulatory changes, including Seller Disclosure and AML obligations
- Lead the admin team for auction events, ensuring compliant, smooth-running operations
- Perform daily Trust account reconciliations and deliver accurate EOM reporting
- Lead, mentor and support the wider administration team

Key Responsibilities

- Preparing, reviewing and verifying sales contracts with a high level of accuracy.




- Executing and distributing contracts to solicitors, tracking each transaction through to settlement.
- Monitoring critical condition dates, processing settlements and executing commission disbursements and deposit transfers.
- Keeping across Queensland regulatory updates, including QLD Seller Disclosure requirements, AML obligations and contract amendments.
- Auditing and verifying all auction documentation prior to auction events.
- Leading the admin team for all in-room auction events, ensuring smooth operations and compliant record-keeping.
- Performing daily trust account reconciliations, banking and receipting.
- Delivering accurate end-of-month financial and operational reporting.
- Leading, mentoring and supporting the administration team to maintain high operational standards.
- Communicating professionally with internal stakeholders, clients, solicitors and third-party vendors.

The Ideal Candidate

An experienced real estate Sales or Contracts Administrator with advanced, up-to-date knowledge of QLD real estate legislation, prior team leadership experience and solid hands-on Trust accounting skills, who brings exceptional organisation, attention to detail and polished communication under pressure.

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📌 Sales Administrator- Real Estate (Queensland)
🏢 Real Estate Jobs Australia
📍 Queensland