Job Description

Business PA / Personal Assistant to the Business Owner

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Employment Type: Full-time

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Reports to: Business Owner

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About the Role

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We are looking for a commercially minded, highly proactive and execution-focused Personal Assistant who is an excellent communicator and knows how to move things forward.

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This role involves more than diary management and administrative support. A key part of the position is assisting the principal with business follow-ups, maintaining professional relationships, progressing potential opportunities and coordinating business events.

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The successful candidate will be able to understand the principal's intentions, turn verbal discussions and fragmented information into clear action plans, and follow through consistently until a result is achieved.

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Key Responsibilities

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1. Business Follow-Up and Execution

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- Assist the principal in following up with clients, business partners and prospective opportunities
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- Record, organise and continuously follow up on action items arising from meetings, phone calls and business discussions
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- Proactively drive progress and provide timely reminders regarding key milestones, deadlines and unresolved matters
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- Coordinate with internal teams and external stakeholders to ensure matters are executed rather than remaining at the discussion stage
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- Actively follow up on matters that have stalled and promptly update the principal on issues, risks and recommended next steps
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- Organise important business information and provide the principal with concise, clear progress updates
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2. Business Relationship Management

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- Assist the principal in maintaining relationships with clients, business partners and other key contacts
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- Proactively arrange coffee meetings, lunches, dinners and other business engagements as required
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- Establish and maintain contact records and relationship follow-up notes
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- Identify valuable connections, potential collaborations and suitable introduction opportunities
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- Provide timely reminders and assist the principal with appropriate relationship touchpoints
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3. Event Planning and Execution

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- Lead or assist with the organisation of client events, business dinners, networking events and company functions
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- Coordinate venues, catering, guest lists, invitations, confirmations and on-site arrangements
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- Manage RSVPs and ensure that key clients and guests are appropriately looked after
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- Complete post-event follow-ups, including thank-you messages, further meetings and potential business opportunities
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- Help turn each event into meaningful relationship-building and business development opportunities
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4. Executive and PA Support

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- Manage the principal's diary and prioritise meetings and events based on business importance
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- Coordinate meetings, travel and other business arrangements
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- Assist with emails, messages and day-to-day communications
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- Prepare relevant background materials and key contact information ahead of meetings
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- Maintain a high level of discretion and confidentiality when handling sensitive personal and commercial information
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What We Are Looking For

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- Exceptional follow-up skills, with the ability to continuously progress matters through to a clear outcome
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- Strong commercial awareness and the ability to understand the business context behind each task
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- Excellent communication and interpersonal skills,



with the confidence to engage naturally and professionally with clients, senior executives and people from different backgrounds
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- A highly proactive working style, without requiring step-by-step direction from the principal
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- A robust eye for opportunity, with the ability to identify potential business value through meetings, events, professional networks and day-to-day interactions
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- Strong organisational skills and the ability to manage multiple projects, events and follow-ups simultaneously
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- A detail-oriented, dependable and accountable approach, with a strong sense of ownership and the initiative to find solutions when challenges arise
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- Excellent written and verbal communication skills in both English and Chinese
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- Previous experience in Executive Assistance, Business Development, Client Relations, Events, Professional Services or a similar field will be highly regarded
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The Working Style We Value

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This is not a purely administrative PA role.

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We are looking for someone who can:

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Turn the principal's direction into clear action;

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Keep matters moving until a result is achieved;

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Proactively find solutions when challenges arise; and

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Recognise how the right people, events and resources can create new business opportunities.

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In short, we need a Business PA who can manage business priorities, relationships and execution—while actively helping to identify and create opportunities.

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What We Offer

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- A stable role with practical day-to-day responsibilities.
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- Direct support and guidance from the business owner.
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- Opportunity to learn and grow into broader company roles over time.
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- A workplace that values reliability, attention to detail and a positive attitude.
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Language

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- Fluent in both Chinese (Mandarin) and English.
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📌 Business PA / Personal Assistant (New South Wales)
🏢 Global Pay 環球支付
📍 New South Wales