Job Description

A varied, people-focused role where you'll be at the heart of the office, creating a great experience for clients and keeping everything running smoothly behind the scenes.

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Our client is seeking a warm, organised and proactive Office Coordinator to join their team. This is a great opportunity for someone who enjoys being the go-to person in an office, someone who takes pride in creating a welcoming environment, loves keeping things organised and is always happy to lend a hand.

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You'll be responsible for the day-to-day coordination of the office, supporting clients and the broader team, managing meeting rooms and office facilities, assisting with administration and getting involved in client events and marketing activities.

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What you'll be doing:

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- Welcoming clients and visitors and creating a professional, positive first impression
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- Coordinating meeting rooms, refreshments and meeting room technology
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- Managing incoming calls and general office enquiries
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- Keeping the office organised, well-presented and fully stocked
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- Coordinating mail, client documents, printing, binding and general administration
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- Liaising with building management, suppliers and service providers
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- Supporting the team with client packs, reports and document management
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- Working with the Marketing Manager to deliver boardroom lunches, client events and other marketing initiatives
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- Providing broader administrative support across the office as required
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About you

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You'll bring previous experience in a client-facing, reception, administration or office coordination role.

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More importantly, you'll be someone who:

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- Is warm, professional and confident, with a genuine focus on creating a positive experience for clients and internal stakeholders
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- Has excellent attention to detail
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- Is highly organised and able to juggle competing priorities
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- Takes initiative and notices what needs to be done
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- Is comfortable working independently as well as part of a small team
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- Communicates clearly and professionally
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- Is tech-savvy, confident picking up new systems and comfortable handling basic IT troubleshooting
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Why this role?

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You'll have the opportunity to take real ownership of the office environment and become an important part of the day-to-day client and team experience. It would suit someone who enjoys variety, likes being busy and gets genuine satisfaction from making sure things are organised and running smoothly.

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You'll be joining a successful boutique financial services business with a close-knit team who genuinely enjoy working together. With a great company culture and a supportive working environment, this is an opportunity to join a business where you can settle in, take ownership of your role and build a long-term career.

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If you're a natural organiser with a robust service mindset and you're looking for a role where you can make an impact every day, we'd love to hear from you.

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This is a full-time, permanent position based in Sydney CBD, working from the office five days per week.

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Full Australian working rights are required.

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📌 Office Coordinator (New South Wales)
🏢 Keegan Adams
📍 New South Wales