Job Description

As our Administration Assistant, you will play an important part in supporting the day-to-day operations of the business. This is a varied role that combines administration, customer service, and sales support, making it ideal for someone who enjoys staying busy and working as part of a supportive team.

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Key responsibilities

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- Answering incoming phone calls and assisting customers with general enquiries, orders, and product information
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- Monitoring and distributing incoming emails
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- Preparing customer quotations and maintaining quote records
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- Processing sales orders, creating purchase orders where required, and generating invoices
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- Assisting the sales team with pricing, product availability, and customer enquiries
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- Managing appointments, meetings, and diary scheduling
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- Maintaining and updating computerised price lists and filing systems
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- Preparing outgoing mail and general office documentation
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- Using office equipment and computer systems,



including Microsoft Office, databases, and internal software
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- Data entry and stocktake
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About you

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- Organised, reliable, and detail-oriented
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- Confident using computers and Microsoft Office programs
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- Friendly and professional, with strong communication skills
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- Able to manage multiple tasks and work well in a team environment
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- Committed to providing excellent customer service
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- Previous administration experience is preferred, but a positive attitude, willingness to learn, and strong organisational skills are just as important
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- Reliable Monday to Friday hours
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- A supportive and friendly team environment
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- A varied role with plenty of day to day variety
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- The opportunity to build your administration and customer service skills in a long-term position
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📌 Administration Assistant (Queensland)
🏢 Hoyland Medical
📍 Queensland