Job Description

This Role:

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The Occupancy Planner will lead the collection and analysis of business, occupancy, and space data, prepare occupancy recommendations and presentations, support client move requests, and deliver regular reports.

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Duties include but are not limited to:

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- Track and manage space and occupancy data within relevant technologies.
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- Develop space solutions by analyzing occupancy, utilization, and space data.
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- Handle tactical occupancy planning (e.g., space planning, block and stack plans) and prepare options/recommendations.
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- Collaborate with the occupancy planning team on strategic solutions for campus/building forecasts and concerns.
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- Work with facilities management teams on projects related to moves, space audits, occupancy, vacancy, and change management.
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- Facilitate transfer of approved occupancy plans to MAC (Move, Add, Change) team for implementation.
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- Ensure accurate reporting using IWMS tools and maintain key relationships for seating assignments.
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- Identify proactive needs, troubleshoot deficiencies, and implement best practices.
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- Manages PA space/occupancy data (supply/demand, growth, allocation).
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- Main contact POC for all Australia + New Zealand PAs/Groups/Teams. Develops site Stacking Plan options.
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- Depending on workload and regional need, work on OP strategy and analysis for other countries in South East Asia (Singapore, Malaysia, Indonesia, Vietnam, Philippines)
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- Tracks reorganizations and demand changes. Manages RRU and team updates.
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- Updates monthly portfolio review and commentary.
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- Quarterly SFT forecast review to assess demand-supply risk and plan proactively.
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- Develops strategy deck components for site strategy and forecasted demand.
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- Collaborates with MAC/Ops for seamless plan/project delivery.
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- Reviews current project requests and business feedback.
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- Creates and maintains planning project records.
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- Responds to GUTS tickets. Conducts regular data quality governance.
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- Accountable for MMR and all Adhoc reporting
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- Partner with project and construction teams on large relocations/restacks.
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- Provide guidance and advocate best operational practices for the region.
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- Escalation point for country site services managers and facilities managers.
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- Review Regional Reporting processes and metrics.
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Sounds like you? This is what we are looking for:

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- Bachelor's Degree in Architecture, Interior Design, Real Estate, or related field
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- Prior experience in space/occupancy planning at a strategic level and experience with office interior renovations is desirable
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- Knowledge on AutoCAD and CAFM systems is desirable
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- Strong PowerPoint and Advanced Excel skills (pivot tables, formulas, etc.)
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- Excellent English written and oral communication skills
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- Excellent MS Office skills and GSuite - confident with all packages, particularly PowerPoint & Excel / Slides, Trix & Docs.
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- Excellent organizational skills - able to balance daily demands with driving projects that support growth
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- Excellent attention to detail when maintaining documents and dealing with data.
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Competencies

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- Experience handling multiple demands and an understanding of financials
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- Accurate with attention to detail and a strong work ethic
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- Relationship building at all levels
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- Ability to collaborate with others as well as work productively on your own.
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- Proactively bring solutions to management
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📌 Occupancy Planner (New South Wales)
🏢 Jll
📍 New South Wales