Job Description

Join Our Dynamic Team at Embracia Childcare & Kindergarten – Kyneton, VIC
n Location: Kyneton, VIC
n Part-Time permanent position | Monday to Friday | 9:00am – 3:00pm

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We are seeking an organised, proactive and dedicated Administration Support Officer to assist our Centre Manager and our amazing childcare team to help keep our beautiful service running smoothly.

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If you have a genuine love for supporting early childhood education and enjoy creating a warm, welcoming environment for children, families, and staff — this is a rewarding role in a caring, community-focused setting and we would love to hear from you!

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About Embracia

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Located in the heart of Kyneton, Embracia Childcare & Kindergarten is a vibrant, purpose-built 120-place centre offering government-funded 3 and 4-year-old kindergarten programs. We pride ourselves on creating a nurturing, inclusive space for children, families, and educators — and we're growing!

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As our occupancy increases, so do opportunities to build an amazing team that values collaboration, care, and excellence in everything we do.

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About the Role

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As Administration Support Officer, you'll be the organisational backbone of our centre — assisting the Centre Manager with daily operations, family communications, and compliance support.

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This role is perfect for someone who enjoys variety, is highly organised, and thrives in a busy, people-focused environment.

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Key Responsibilities

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- Provide daily admin support to the Centre Manager
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- Manage phone/email enquiries and greet families professionally
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- Maintain enrolment records, waitlists, and compliance documentation
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- Assist with HR documentation and staff onboarding processes
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- Support budgeting, invoicing, and office supply coordination
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- Schedule meetings, manage calendars, and streamline internal communication
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- Help maintain a calm and efficient office environment
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Qualifications & Attributes

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- Previous experience in administration (childcare or education setting ideal)
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- Excellent organisation, multitasking, and communication skills
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- Confident with Microsoft Office; knowledge of any childcare software is a bonus
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- A proactive, positive attitude with strong attention to detail
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- Ability to maintain confidentiality and work independently
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- Current Working with Children Check (or willingness to obtain)
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About Kyneton

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Just 30-40 minutes from Sunbury, Melton, and Daylesford.

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A short drive from Woodend and Macedon, with stunning views of the Macedon Shires Ranges.

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Why Embracia?

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- Competitive pay rates and we truly value our staff
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- A contemporary, beautifully resourced facility right next to the historical Old Kyneton Hospital.
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- Supportive and inclusive team culture
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- Family-oriented perks like discounted childcare fees
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- Learning and development opportunities
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- Strong collaboration with a friendly and experienced leadership team
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- A genuine focus on staff wellbeing and work-life balance
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📌 Part-time Administration (Williamstown)
🏢 Embracia Victoria
📍 Williamstown