Job Description

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- What Philanthropy Officer Canberra Sydney Melb...
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Showing 1908 Philanthropy Officer Canberra Sydney Melbourne jobs in Canberra

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Location: Canberra (preferred), Sydney or Melbourne

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Status: 0.8 – 1.0 FTE, 1 year contract (with view to extension)

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About the Australia Institute

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The Australia Institute is Australia's leading independent think tank, conducting research and advocacy on economic, social, environmental and political issues. Our work is grounded in fairness, democracy, sustainability and evidence-based public policy.

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Over the past decade, the Australia Institute has built one of the largest engaged supporter communities of any independent public policy organisation in Australia through:

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- research publications;
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- campaigns and petitions;
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- regular giving;
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- events and public engagement.
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About the Role

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This is a new position in a growing program. The Philanthropy Officer will support the growth and development of the Australia Institute's philanthropy and major donor program.

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Reporting to the Fundraising Manager and working closely with the co-CEO's and other senior staff, the role will focus on:

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- donor research and prospect identification;
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- donor stewardship and relationship management;
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- moves management and cultivation planning and execution;
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- philanthropy reporting, administration and support.
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Key Responsibilities

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Philanthropy and Donor Management

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- Directly contact, engage and build relationships with major donors, philanthropic trusts and foundations;
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- Coordinate donor meetings, briefings, follow-up communications and stewardship activity;
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- Support cultivation and stewardship of major donors and philanthropic partners;
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- Assist with preparation of donor proposals, funding applications,



briefings and engagement materials;
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- Work with senior staff, researchers, leadership and board members to coordinate donor engagement opportunities;
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- Represent the Australia Institute professionally and confidently in donor, philanthropy and stakeholder interactions;
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- Develop donor cultivation, stewardship and engagement plans;
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- Maintain regular and proactive communication with donors and prospects.
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Prospect Research and Identification

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- Undertake donor, foundation and philanthropy research;
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- Identify major donor, foundation, mid-level donor and bequest prospects;
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- Assist with prospect qualification, prioritisation and donor segmentation;
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- Support wealth, capacity and interest research where appropriate;
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- Identify opportunities for donor upgrades and long-term relationship development.
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High Donor CRM and Data Processes

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- Support implementation and development of high donor CRM processes and workflows;
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- Maintain accurate donor records, relationship information and engagement history;
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- Track donor interactions, communications and stewardship activity within the CRM;
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- Support migration of donor and philanthropy records into the new CRM environment;
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- Help improve data quality, relationship mapping and philanthropy reporting systems.
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Moves Management and Stewardship:

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- Coordinate donor meetings, relationship management activity and stewardship actions;
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- Develop and monitor donor cultivation and engagement pathways;
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- Track donor movement through cultivation and stewardship stages;
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- Assist with relationship manager allocation and monitoring across leadership and senior staff;
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- Support development of structured stewardship systems, donor journeys and follow-up schedules;
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- Ensure donor engagement actions are completed consistently and professionally.
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Supporter Research and Survey Work

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- Assist with implementation of supporter research and survey projects;
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- Support donor segmentation and supporter analysis;
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- Help identify philanthropy, major donor and bequest opportunities within the supporter base;
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- Assist with integrating supporter research insights into donor engagement and fundraising strategy.
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Skills and Experience

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- Strong organisational and project management skills;
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- Experience working with CRMs or donor databases;
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- Robust written and interpersonal communication skills;
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- Ability to manage confidential information;
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- High attention to detail;
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- Experience with major donor or philanthropy programs;
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- Experience with moves management systems;
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- Donor research or wealth screening experience;
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- Familiarity with CRM systems such as Salesforce, Virtuous or HubSpot;
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- Interest in public policy, advocacy or social change.
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About You

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You are organised, proactive and relationship-focused, with strong attention to detail and an interest in philanthropy and social impact.

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You are comfortable balancing:

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- donor research;
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- relationship building coordination;
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- database management;
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- stewardship activity;
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- and administrative systems work;
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- within a fast-moving fundraising environment.
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📌 Philanthropy Officer - Canberra / Sydney / Melbourne
🏢 The Australia Institute
📍 Canberra