Job Description

Byrne & Sons Painting Services Pty Ltd – Erina NSW

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We're looking for a highly organised, proactive Office Administrator to join our growing painting business.

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The role will initially start part-time while you learn our systems, CRM, team and day-to-day operations, with the intention of progressing into a full-time office co-ordinator once fully trained and integrated into the business.

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We're growing quickly, so this is an opportunity to come in early and become a key part of the company as we expand our crews and operations.

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While some on-site training would be necessary, the position would be mostly remote to start, as the company expands we would look to at it being a hybrid role with an office.

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Key Responsibilities

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- Managing incoming calls, enquiries and customer communication
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- Booking and coordinating quote inspections
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- Learning & Managing our CRM
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- keeping leads, quotes and jobs organised
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- Coordinating job schedules across multiple painting crews
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- Sending deposits, progress invoices and final invoices
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- Monitoring outstanding accounts and following up payments
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- Managing supplier invoices, receipts and bookkeeping documentation
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- Liaising with our bookkeeper and keeping financial paperwork organised
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- Preparing job folders and ensuring crews have the information they need before starting
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- Sending pre-start information and updates to customers
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- Coordinating routine material and supplier requirements
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- Collecting daily job updates, photos and progress information from crews
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- Following up completed projects and requesting customer reviews
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- General office administration and helping improve internal systems and processes
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- Keeping the director informed of anything requiring their attention or decision
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About You

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We're looking for someone who is:

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Extremely organised and reliable

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Confident communicating with customers, tradespeople and suppliers

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Comfortable taking ownership rather than waiting to be told every small task

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Positive at prioritising when several things are happening at once

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Able to understand, use and integrate AI into their workflow

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Confident with computers, email, spreadsheets and cloud-based software

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Detail-oriented with invoicing, scheduling and paperwork

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Friendly and professional on the phone

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Interested in growing with the business and taking on greater responsibility over time

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Previous administration experience within trades, construction, property, building or a service-based business would be highly regarded.

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The Opportunity

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This isn't intended to remain a small part-time admin position.

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You'll initially work closely with the director to learn how the company operates and gradually take ownership of the day-to-day administration.

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As you're trained and integrated into the business, the position will progress toward full-time, with the opportunity to become a central part of the company's operations as we continue to grow.

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📌 Office coordinator/admin (Central Coast Council)
🏢 Byrne & Sons Painting Services
📍 Central Coast Council