Job Description

Optimum Business Advisory & Accounting Professionals – Liverpool NSW

n

We are a well-established accounting firm in the heart of Liverpool. Our close-knit team prides itself on delivering personalised, high-quality accounting services to a diverse range of clients.

n

We are seeking an experienced and highly organised Administration Assistant to join our team. This is a key role within the practice, providing high-level administrative support to our accountants and directors while helping ensure the smooth day-to-day operation of the office.

n

Position Overview

n

As part of the administration team, you will be providing administrative support to management and accountants while ensuring the efficient running of key administrative functions across the practice.

n

We are looking for someone who can work both independently and collaboratively, manage competing priorities, demonstrate initiative, and take on responsibility for seeing tasks through to completion.

n

This is a hands on role, the successful candidate will work closely alongside our administration team, contributing equally to day-to-day administrative responsibilities. We value teamwork highly and are seeking someone who leads by example through their work ethic, willingness to assist others and positive attitude.

n

Key Responsibilities

n

Reception and Client Service:

n

n
- Manage the reception area, ensuring a welcoming and professional environment.
n
- Answer and direct incoming calls and enquiries.
n
- Greeting clients and visitors and providing exceptional client service.
n

n

Administrative Support:

n

n
- Providing support to management and the accounting team.
n
- Monitor and manage a shared administrative inbox.
n
- Manage incoming and outgoing mail and correspondence.
n
- Scan, file and maintain electronic client records with a high level of accuracy.
n

n

Compliance & Practice Administration:

n

n
- Liaise with the Australian Taxation Office (ATO), Australian Business Register (ABR), Australian Securities and Investments Commission (ASIC)



and other government agencies as required.
n
- Prepare ASIC Forms and related compliance documentation.
n
- Assist with Company registrations, Trust establishments and other new entity formations.
n
- Maintain accurate records and ensure administrative processes are completed in accordance with firm procedures.
n
- Assist with workflow management and ensure jobs are appropriately tracked and actioned.
n

n

Team Support and Coordination:

n

n
- Support the Practice Manager and admin team with day-to-day administrative requirements.
n
- Take ownership of assigned tasks and proactively follow up outstanding matters.
n
- Work collaboratively with the administration team to ensure work is completed accurately and deadlines are met.
n
- Foster a positive and cooperative team environment through open communication and willingness to assist others.
n

n

Accounting Support:

n

n
- Assist in the preparation and collation of financial reports and client documentation.
n
- Undertake additional duties as required to support the effective operation of the practice.
n

n

About You

n

To be successful in this role, you will be highly organised, driven and a team player who genuinely enjoys supporting those around you and contributing to a collaborative workplace. You are someone who enjoys working in a fast-paced environment and takes pride in delivering accurate work in a timely manner. You are confident to work autonomously and take accountability for your own responsibilities while recognising the importance of sharing workloads with the team to achieve common goals.

n

Previous experience in administration within an accounting firm preferred, otherwise high level administration experience in a skilled services environment.

n

Experience with ASIC compliance.

n

Be punctual, dedicated, reliable and trustworthy.

n

Ability to work independently while contributing positively to the team.

n

Excellent verbal and written communication skills.

n

Proficiency in Office 365, Word, Excel.

n

Strong organisational skills.

n

High attention to detail.

n

#J-18808-Ljbffr

📌 Accounting Administration Assistant (Liverpool)
🏢 Optimum Business Advisory & Accounting Professionals
📍 Liverpool