Job Description

Design & Build Recruitment – Melbourne VIC

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We are currently working exclusively with a highly regarded Melbourne-based property developer and builder to appoint an experienced Contracts Administrator to join their in-house construction team.

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An award-winning organisation that takes a fully integrated approach to property development, with architecture, interior design, construction, project management, sales, marketing, operations and asset management all managed in-house.

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This is an excellent opportunity for a Contracts Administrator to join an experienced construction team and play a key role in the delivery of a multi-residential apartment development in South-East Melbourne.

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Location: South-East Melbourne / CBD
n Position: Contracts Administrator
n Sector: Multi-Residential / Apartments
n Employment: Permanent
n Start: September 2026
n Salary: $110,000 – $130,000 + Super

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The Opportunity

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Reporting to the Project Manager, you will be involved across the full project lifecycle, from pre-construction and tendering through to construction delivery and final handover.

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This is a hands-on role suited to a Contracts Administrator who enjoys being involved across procurement, subcontractor management, cost control and project delivery, rather than being limited to purely administrative responsibilities.

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You will work closely with the Project Manager, site team, consultants and subcontractors to ensure the project is delivered efficiently, within budget and to a high standard.

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Key Responsibilities

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- Manage contracts administration across the project lifecycle
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- Assist with estimating, tender preparation and subcontractor procurement
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- Prepare scopes of work, tender packages and subcontractor documentation
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- Review and compare subcontractor and supplier quotations
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- Manage subcontractor engagement, contracts and compliance
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- Review progress claims, variations and payment schedules
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- Assist with project budgeting,



cost tracking and cost-to-complete forecasting
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- Monitor project costs and financial performance
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- Maintain project registers, documentation and correspondence
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- Coordinate RFIs, shop drawings, approvals and project documentation
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- Support the Project Manager and site team with day-to-day project delivery
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- Assist with subcontractor scheduling, quality inspections and defect management
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- Assist with project reporting, meetings and handover documentation
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- Ensure project documentation and compliance requirements are maintained
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- Assist with the successful delivery of key project milestones through to completion
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About You

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We are looking for an experienced and driven Contracts Administrator with approximately 3–5 years' experience in a construction environment.

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Ideally, you will have a background delivering multi-residential or apartment developments, with experience on projects involving:

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- Basement construction
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- Approximately 5–7 storeys
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- Complex subcontractor packages
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- Tendering and procurement
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- Contracts administration
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- Cost and financial management
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- Full project lifecycle delivery
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Requirements

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- 3–5 years' experience as a Contracts Administrator
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- Demonstrated experience delivering multi-residential/apartment projects
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- Relevant Diploma of Building & Construction, Construction Management or related degree
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- Solid understanding of construction methodology, contracts and project delivery
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- Strong commercial and cost management capability
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- Experience with tendering, procurement, variations and progress claims
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- Experience with CostX, Microsoft Project, Microsoft 365, Sage Intacct, BuildPass or Bluebeam will be highly regarded.
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Interested?

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If you are an experienced Contracts Administrator looking for your next opportunity with a reputable developer/builder and want to be involved in the delivery of a quality Melbourne residential project, we would love to hear from you.

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📌 Contracts Administrator (Victoria)
🏢 Design And Build Recruitment
📍 Victoria