Job Description Clinical Trials Coordinator (CTC) Permanent full-time role with competitive renumeration and benefits The ideal candidate will be based Macquarie Park, Sydney, Australia Work with a high performing, agile and passionate team We support flexible working arrangements
What You Will Do
Trial and Site Administration
Track essential documents and report safety reports
Ensure collation and distribution of study tools and documents
Update Clinical Trial Management Systems and tracking tools
Support clinical and non-clinical supply management in collaboration with other country roles
Manage labelling requirements and coordinate/sign translation change requests, where applicable
Support the CRAs to enter site staff into the training portal to ensure training compliance
Document Management
Prepare documents and correspondence
Collate, distribute/ship and archive clinical documents, including electronic Trial Master File (eTMF)
Assist with eTMF reconciliation and quality control activities
Update manuals and documents, such as patient diaries and instructions
Support proper destruction of clinical supplies
Prepare Investigator Trial File binders
Obtain translations of documents
Regulatory and Site Start-Up
Provide to and collect from investigators forms and lists for site evaluation, site start-up and submissions
Obtain, track and update study insurance certificates
Support preparation of submission packages for Ethics / Research Governance Office and Regulatory Agencies (RA)
Support publication of study results for GCTO and RA, where required by local legislation
Budgeting, Agreements and Payments
Develop, control, update and close out country and site budgets, including split site budgets
Develop, negotiate, approve and maintain contracts, including CTRAs
Track and report contract negotiations
Update and maintain contract templates in cooperation with Legal
Calculate and execute payments to investigators, vendors and grants
Ensure adherence to financial and compliance procedures




Monitor and track adherence and disclosures
Maintain tracking tools and process FCPA documentation in a timely manner
Meeting Planning and Support
Organise meetings, including study memos, letters and protocols
Support local investigator meetings, including invitations, materials, venue management and vendor support as required
Support project-related activities as required
Participate in inclusion initiatives and occupational health and safety activities as required
Digital Proficiency
Uses approved clinical systems, document-management tools, trackers, metrics dashboards and collaboration platforms accurately; maintains data quality in assigned systems; and applies basic automation, analytics and approved AI-enabled tools with guidance to complete assigned work efficiently, consistently and compliantly.
What You Must Have
Bachelor's degree or relevant job training in office management, administration, finance or healthcare
Fluent in local language(s) and business proficient in English
Strong communication skills, both written and verbal, including with sites and investigators
Good understanding of Global and Country/Regional Clinical Research Guidelines, ICH-GCP and Good Documentation Practices
Strong IT skills, including MS Office, Excel and clinical applications, with the ability to adapt quickly to new systems
Effective time management, organisation, interpersonal, conflict management and negotiation skills
High accountability and urgency, with the ability to prioritise and manage multiple tasks in a changing environment
Ability to work independently and in a matrix, multicultural environment
Strong customer focus and a proactive, solution-oriented mindset




What You Can Expect
The opportunity to contribute to the successful delivery of clinical trials
A team-oriented team environment working closely with cross-functional stakeholders
Ongoing support, development and growth in your role
We are proud to be a company that embraces the value of bringing talented and committed people together.
The fastest way to breakthrough innovation is when ideas come together in an inclusive environment.
We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.
We are an equal opportunity employer, committed to fostering an inclusive workplace.
Required Skills
Analytical Problem Solving
Clinical Data Management
Clinical Documentation
Clinical Reporting
Clinical Research Administration
Clinical Trial Compliance
Clinical Trial Documentation
Clinical Trial Regulations
Clinical Trials Administration
Clinical Trial Support
Data Analysis
Good Clinical Practice (GCP)
Medical Documentation
Recordkeeping
Reporting Tools
Employee Status: Regular
Relocation: No relocation
VISA Sponsorship: No
Travel Requirements: No Travel Required
Flexible Work Arrangements: Not Applicable
Shift: Not Indicated
Valid Driving License: No
Hazardous Material(s): N/A
Job Posting End Date: 09/22/2026 *A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date.
Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products.
The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where we have codified our legacy for over a century.
Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.
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📌 Clinical Trials Coordinator (New South Wales)
🏢 MSD Malaysia
📍 New South Wales