Event Operations Coordinator
Max Events is now recruiting for an Event Operations Coordinator to support our work with NFL ANZ, primarily working on their NFL Flag portfolio across Australia and New Zealand with an option to be based in Melbourne OR the Gold Coast.
ESSENTIAL CRITERIA
Minimum of 2 years experience in the Sports/Events Industry
Position Title:
Event Operations Coordinator
Employment Status:
Full-Time Contract Position
Employment Period:
February ********* September ****
Location:
Melbourne (at Max Events HQ based in Nunawading) OR Gold Coast (at NFL ANZ HQ based in Robina)
OVERVIEW
The Event Operations Coordinator will work under the guidance of the Manager – Special Projects (Nicky Petzke) on the development and implementation of specific events, projects and contracts managed by Max Events.
Whilst the role will be spread across a range of events in our portfolio, the key priority account for this role will be working with NFL ANZ on the delivery of their NFL Flag State, Regional and National Championships across Australia and New Zealand as well as any other special events in the NFL account.
KEY RESPONSIBILITIES
Client liaison – Communicating regularly with NFL staff members via email, phone and meetings
Logistics – Coordinating event logistics including booking furniture, weights and equipment suppliers, creating site maps
Event Day Site Setup & Branding – transportation of branding to site and setup of branding, constant refreshing of signage throughout tournament as needed
Referees - Communicate with referees prior to tournaments regarding invoicing and any logistical information
Venue liaison – booking of venues and fields, liaising with councils and land owners for access and setup requirements
Safety – Booking first aid and managing safety protocols
Travel – Booking travel (using a travel management system) for staff working at the event
Accommodation & Transport – for National championships booking accommodation and transport for interstate teams




Budgeting – Keeping track of costs and providing regular budget updates to clients as required
Staff & Crew – arranging casual staff or booking crew for events as required
Event Documentation – creating key event documentation such as run sheets, event and project plans. Managing scoring and fixture changes on the event days.
On site coordination of event – meeting and briefing staff and suppliers, event setup and pack down
Post event debrief, reporting and reconciliation
Significant travel around Australia and New Zealand for delivery of events
NFL Flag Game Play - leading the game of NFL Flag to assist with officiating, fixtures, drills and skills
KNOWLEDGE / SKILLS REQUIRED
Minimum of 2 Years Industry Experience
Relevant tertiary qualifications
Willingness to travel across Australia and Recent Zealand regularly
Physically fit and strong to be able to successfully complete site setups
High standard of administration and organisational skills
Outstanding communication skills - ability to build rapport and engage quickly
Excellent teaming skills
Ability to take direction, show initiative and carry tasks through to completion unsupervised
High standard written and verbal communication skills
Demonstrate the ability to cope with a complex, multi-tasking environment
Good interest in and understanding of sports events
SERVICE EXPECTATIONS
Always present in an impeccable way
Always demonstrate flexibility and adaptability in the course of your role
Have a 'Can Do' attitude and be willing to support others to succeed
Always be resourceful and do whatever it takes to seek solutions
Be level-headed and calm in high pressure situations
Be self motivated, proactive and demonstrate initiative in the course of your role
**TO APPLY**
Please email your CV to Nicky Petzke via email ****** (do not apply via Linkedin). As part of your application please specify if you would be Melbourne or Gold Coast based.
Applications close Monday January 5 - Applicants shortlisted for an interview will be contacted with interviews to follow in early January.
#J-*****-Ljbffr

📌 Event Operations Coordinator - Nfl (Melbourne)
🏢 Max Events
📍 Melbourne