Overview
The group consists of Oakwood, Large Arts Media, and Danish Red Furniture and is part of a growing entrepreneurial group spanning cabinetry manufacturing, creative design, and international Danish furniture supply.
This role is based at the Oakwood head office and provides accounting and office administration support across all three trading entities.
We are looking for a proactive, solution-focused person who enjoys improving processes, thrives in a fast-paced environment, and can confidently manage both financial administration and day-to-day office coordination.
You will be working closely with ownership and key team members across the group, so a positive, collaborative attitude is essential.
Role purpose
This is a hands-on dual role combining accounts operations and office management.
The primary focus is to manage day-to-day accounting and payroll for Oakwood (circa 25 hours), while also supporting Danish Red (10 hours) and Large Arts (5 hours) with invoicing, payroll, reconciliations and admin.
The role will streamline and automate finance processes across entities, maintain accurate records, support project margin reporting and keep the office functioning smoothly.
Key responsibilities
Accounting & payroll (primary)
Manage full accounts payable and receivable workflows in Xero across Oakwood, Danish Red and Large Arts
Process supplier invoices, batch payments and daily/weekly payment runs; submit invoices proactively when ready
Reconcile bank accounts and supplier statements; follow up outstanding payables and receivables in a timely manner
Prepare and process payroll: weekly payroll for Oakwood (22 staff, weekly cycle), fortnightly payroll for Danish Red (2 staff, fortnightly cycle) and Large Arts (6 staff, monthly cycle), using Xero Payroll and relevant timesheets




Ensure payroll tax compliance and accurate superannuation processing
Implement automation in Xero (bank rules, repeating invoices, payroll automations and mapping of timber award rules where required)
Support monthly payroll and reporting cadence and respond to payroll queries promptly
Provide PDF versions of monthly Balance sheet and P&L; reports in both accrual and cash
Entity-specific tasks
Danish Red: manage invoicing (including overseas currencies), chase payments, coordinate supply-chain related accounting entries and handle Xero payroll for Australian staff (timesheets)
Oakwood: apply Timber Industry Award wage rules to Xero payroll and automate award calculations where possible
Project margin support: compile monthly gross profit margin reporting for projects (approx. 2-3 hours per month) and highlight jobs performing above/below expectations for Oakwood
Office management & administration
Provide general office management: answer phones (if required - Oakwood only), coordinate supplies and support onsite admin (admin support is present 3 days/week)
Support cross-team admin and be a reliable solo operator when needed, escalating complex matters to the leadership team
Identify opportunities to automate and standardise processes across entities and implement practical solutions
Requirements
Skills & experience
Proven experience working in Xero (day-to-day accounting, reconciliations, Xero Payroll).
Must be proficient, we want to learn from you
Strong payroll experience including payroll tax,



superannuation and award-based payroll (timber industry experience highly desirable)
Solid AP/AR experience and cash management
Comfortable running weekly, fortnightly and monthly payroll cycles for multiple entities (circa 40 employees all in)
Excellent organisational skills.
Ability to operate autonomously as a solo operator and manage competing priorities
Strong communication skills and stakeholder management (internal teams, suppliers, external payroll/ accountants)
Intermediate to advanced Excel skills and numeracy, familiarity with reporting on gross profit margins for projects
KPIs / performance measures
Timely and accurate payroll processing (0 critical payroll errors)
Accounts payable/receivable turnaround and aging reduction targets
Successful implementation of process automations or efficiencies in first 6 months
Monthly project gross margin reporting delivered on time with actionable insights
Positive feedback from internal stakeholders on responsiveness and organisation
Systems & tools
Xero (including Xero Payroll) is essential
Bank platforms for payment runs and reconciliations
MS Office (Excel required)
Cloud document storage (OneDrive/Google Drive)
Exposure to OFX nice, but not essential, can learn on the job
Exposure to Monday nice, but not essential, can learn on the job
Exposure to Filemaker nice, but not essential, can learn on the job
Exposure to Aussie Time Sheets nice, but not essential, can learn on the job
Advantages
Supportive, close-knit team environment
Opportunity to grow within the business and take on increased responsibilities
Exposure to the full process of cabinetry production, sales, and client management
Flexible working arrangements where possible
#J-*****-Ljbffr

📌 Accounts Officer - Oakwood Carpentry (Western Australia)
🏢 Bluerock
📍 Western Australia