Payroll Systems & Administration Officer | Kanji Group
Keep Payroll Accurate. Improve Systems. Support Our People.
Kanji Group is seeking a Payroll Systems & Administration Officer to join our Sydney CBD team and play a key role in delivering accurate payroll services, improving HR systems, and supporting a seamless employee experience across our national business.
This is an exciting prospect for a payroll professional who enjoys working with data, solving problems, improving processes, and being part of a growing People & Culture function.
Reporting to the Group Payroll Manager, you will provide payroll and HR administration support across the employee lifecycle, while contributing to system improvements, reporting, compliance, and process optimisation.
About The Role
This role combines payroll administration, HR systems support, reporting, and process improvement. You will work closely with Payroll, HR, Finance, and Operations teams to ensure employee data is accurate, systems are effective, and payroll processes run smoothly.
You will be a key support within the payroll function, helping maintain compliance, improve efficiencies, and provide a high level of service to employees and managers.
Key Responsibilities
Support the preparation and validation of weekly, fortnightly, and monthly payrolls
Maintain accurate employee records across payroll and HR systems
Manage employee lifecycle administration including onboarding, transfers, promotions, and terminations
Prepare employment contracts, variations, and employee documentation
Ensure payroll and employment records meet compliance requirements
Assist with payroll reporting, data analysis, and workforce insights




Identify data issues, complete data cleansing, and recommend improvements
Support payroll system testing, troubleshooting, and system enhancements
Maintain payroll processes, documentation, and audit records
Assist with payroll audits and compliance activities
Identify opportunities to automate processes and improve efficiency
Support Payroll Officers during peak periods and provide backup across payroll functions
Build strong relationships with employees, managers, HR, and Finance teams
About You
You are organised, analytical, and detail-focused with a genuine interest in payroll systems and process improvement.
Previous experience in payroll administration or payroll support
Experience preparing employment contracts and HR documentation
Strong understanding of Australian payroll legislation, awards, superannuation, and compliance requirements
Experience using payroll and HRIS systems
Strong Microsoft Excel and reporting skills
Excellent attention to detail and numerical accuracy
Strong communication and problem-solving skills
Ability to handle confidential information with integrity and discretion
A proactive approach with a focus on continuous improvement
Why Join Kanji Group?
Join a growing Australian business with a diverse national portfolio
Work closely with experienced Payroll, HR, and Finance professionals
Opportunity to improve systems and processes that make a real business impact
Sydney CBD location with a collaborative team environment
Build your career within a people-focused organisation
If you are passionate about payroll, systems, and creating better ways of working, we'd love to hear from you.
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📌 Payroll Systems & Administration Officer (New South Wales)
🏢 KG Talent
📍 New South Wales