Job Description
About the Role
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KBA Global Pty Ltd is seeking a suitably qualified and experienced Office Manager to work from Rockdale & Sydney CBD branch, organise, coordinate and oversee the administrative and operational functions of our offices across Australia and overseas.
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The successful candidate will be responsible for managing office operations, coordinating staff and resources, maintaining administrative systems and records, and ensuring the efficient day-to-day operation of the business.
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The role requires a highly organised and proactive individual with demonstrated office management, staff supervision and administrative experience.
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Key Responsibilities
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The Office Manager will be responsible for:
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Contributing to the planning and review of office services and establishing priorities and office service standards;
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Allocating human resources, office space, equipment and other resources to ensure efficient business operations;
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Assigning work to administrative and support staff and monitoring their work performance;
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Coordinating and supervising the day-to-day activities of office staff;
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Managing office records, accounts, administrative documentation and filing systems;
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Liaising with management, professionals and other relevant stakeholders to coordinate office business and facilitate the resolution of operational issues;
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Ensuring office equipment, facilities and supplies are appropriately maintained and available;
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Monitoring office supplies and coordinating the purchase and replenishment of equipment and supplies as required;
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Ensuring compliance with Work Health and Safety requirements and maintaining appropriate workplace procedures;
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Ensuring office operations and administrative activities comply with relevant government legislation, organisational policies and procedures;
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Coordinating personnel activities including recruitment, induction, training, staff supervision,



performance management, promotions and payroll administration;
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Assisting with staff scheduling, leave coordination and workforce planning;
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Developing, implementing and reviewing administrative systems, procedures and workflows to improve office efficiency;
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Coordinating workflow and communication between staff and the company's Australia and overseas branches.
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Maintaining accurate and confidential business, employee and client records; and
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Providing operational and administrative support to management as required.
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Qualifications, Skills and Experience
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Applicants should possess:
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At least 1 year work experience in office management, administration or a comparable supervisory administrative role;
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An AQF Associate Degree, Advanced Diploma or Diploma in Business Administration, Business Management, Management or a related discipline preferred
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Demonstrated experience supervising staff, allocating duties and monitoring work performance;
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Experience coordinating office operations, administrative systems, records and documentation;
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Experience assisting with recruitment, staff training, performance management and payroll administration;
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Strong organisational and time-management skills;
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Strong written and verbal communication skills;
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Ability to liaise effectively with management, staff, clients and external professionals;
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Sound understanding of workplace policies, procedures and Work Health and Safety requirements;
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Strong attention to detail and ability to maintain confidential records;
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Good problem-solving and decision-making skills; and
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Competency in Microsoft Office and general office administration systems.
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Experience within a professional service, education, migration, legal or consulting setting will be highly regarded but is not essential.
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Applications from suitably qualified and experienced Australian citizens and Permanent residents candidates are encouraged.
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📌 Office Manager (New South Wales)
🏢 KBA Global
📍 New South Wales