Job Description
A well-established, member-focused financial institution is seeking an experienced Assistant Company Secretary to join its Legal and Governance team at a key point in the organisation's evolution. This is a high trust role offering direct exposure to the Board, senior executives and regulators with genuine scope to influence governance outcomes.
n
The Role
n
Reporting to the General Counsel and Company Secretary, you will play a central role in delivering governance and company secretarial support across the group. Acting as a key liaison between Directors, executives and external stakeholders, you will help ensure robust compliance, effective decision making and smooth Board operations.
n
Key Responsibilities
n
n
Coordinate end‐to‐end Board and Committee processes, including agendas, papers, minutes and secure distribution
n
Provide company secretarial support across group entities, including statutory compliance and officeholder obligations
n
Prepare and lodge regulatory and statutory filings with relevant regulators, including accountability updates
n
Support the planning and delivery of the Annual General Meeting, including notices, elections and meeting logistics
n
Maintain statutory registers, governance records and document archives
n
Oversee the organisation's policy governance framework, ensuring policies remain current and fit for purpose
n
Act as a trusted governance contact for Directors,



executives and senior stakeholders
n
Contribute to governance projects, system improvements and process enhancements
n
Provide pragmatic, commercially informed governance advice across the business
n
n
About You
n
You will be an experienced governance or company secretarial professional who is comfortable operating in a fast moving, highly regulated environment. You enjoy working closely with senior stakeholders and are equally happy rolling up your sleeves to ensure governance processes run seamlessly.
n
You will bring:
n
n
At least 5 years' experience in company secretarial, legal or corporate governance roles
n
Proven Board and Committee support experience, including high quality minute taking
n
Excellent written and verbal communication skills
n
Confidence dealing with senior executives, Directors and regulators
n
Experience using Board portals (Diligent experience advantageous)
n
A practical, hands on approach with strong attention to detail
n
Ideally strong working knowledge of the Corporations Act and Australian regulatory frameworks
n
n
Why Apply
n
n
High profile role with direct Board and executive exposure
n
Reliable organisation with a strong purpose and values driven culture
n
Opportunity to shape and enhance governance practices
n
Premium Sydney location with adaptable, professional working environment
n
n
#J-*****-Ljbffr

📌 Assistant Company Secretary | Financial Services (New South Wales)
🏢 Greenfields Executive Recruitment & Search
📍 New South Wales